The user management in headful allows you to invite additional people to your system to collaborate on projects. Users are assigned defined roles and optionally groups, which determine their permissions and visibility within the system.
The invitation is sent via email and contains a verification link.
How it works
Open the Users section in the dashboard.
Click Add new user.
Fill in the required fields:
First and last name
Used in the invitation email.Email address
The user can only log in with this address.
Optional: Assign one or more groups to the user.
(See the separate Help Center article on group creation for details.)Select a role:
Company User
Can view all project content
No editing rights
No access to the dashboard or system settings
Company Admin
Full access to the entire system
Can modify all settings and content
Optional: Select the invitation language (German or English).
The project language is selected by default.Send the invitation.
The invited user will receive an email containing a verification link.
The link is valid for 24 hours.
System Dependencies
Roles control all access and editing permissions.
Groups define organizational structure and visibility.
The default invitation language is based on the project language setting.
Users can only log in with the stored email address.
Individuelle Rollen
Custom Roles
If the default roles are not sufficient, you can create custom roles, for example:
Editor with writing permissions
User without publishing rights
The creation of custom roles is explained in a separate Help Center article.
Manage Users
In the User Overview, you can:
Resend an invitation
Trigger a password reset
View the last login
Change roles
Adjust groups
Further details are available in the corresponding Help Center article.
Adjust Email Design
To modify the design of the invitation email, use the settings of your notification provider.
See the article Notification Provider for detailed instructions.
Tips & Tricks
Assign roles restrictively and grant additional permissions only when necessary.
Use groups to structure larger teams.
Regularly review the user overview for inactive accounts.
Ensure the email address is entered correctly, as login is only possible with the stored address.
FAQ
Why can a user not log in?
Why can a user not log in?
Possible reasons:
Incorrect email address
Verification link expired – resend the invitation via the User Overview
Invitation process not completed – if the user verified the email but did not log in afterward, resend the invitation
How long is the invitation link valid?
How long is the invitation link valid?
The invitation link is valid for 24 hours.
If the link has expired and the user has not logged in, you can resend a new invitation via the User Overview.
Can I change a role and groups afterward?
Can I change a role and groups afterward?
Du kannst Rollen und Gruppen jeder Zeit in der Nutzer Übersicht ändern.