This article outlines the process of setting up your Rules and Pools for Oversight by Inbox Monster, as well as how to view, filter, or export your results from within the Feed view.
Oversight Overview
Oversight enables you to monitor your customer's email transmission, ensuring only authorized customers are deploying email campaigns and easily identifying and flagging when non-authorized customers are deploying email campaigns to non-members.
💡 Example Uses:
Unsubscribe Monitoring
Place a set of beacons in the unsubscribe database. If a rule is broken, Inbox Monster will let you know.
Suppression Rule Oversight
Whether it’s to adhere to government regulation or to suppress hard bounces, place a beacon in a suppression data set to get certainty. [Data theft more clear]
Keep tabs on your domains
Be notified of any unauthorized sending, which could point to an external breach or internal data issues.
Segmentation Checks
Are your unengaged rules selecting the right audiences? Inbox Monster can be your safety net.
Email Journey Insurance
Place a beacon in your email campaign journey to be certain that your subscribers are receiving the right content at the right time.
Step 1: Adding your Domains and IPs
Consult with your Inbox Monster Onboarding Specialist about providing your domains and IPs for use within the Inbox Monster platform.
Step 2: Assigning your Rules
Navigate to the Oversight subsection within Inbox Monster using the left hand navigation bar, then select Rules.
Click on Create to Create a Rule
Rule Name:
Add Domain then click (+) to add accepted domains
Notes: Add a note to provide additional context for your team and your own future reference.
Click Create Rule when your rule is completed. You will be able to edit the rule to add/remove domains once created, but corresponding Feed results will not update retroactively.
Step 3: Creating your Pools
Pools are a collection of Beacons used for a specific use case - up to 10 Beacons can be created within one Pool.
Click on Create to begin creating your custom Pool
Designated whether your Pool will be Unique or Catch-all depending on your use case.
You may now assign the following values as outlined in the screenshot above:
Pool Name
Beacon Count (between 1 and 10 unique addresses generated)
Attach Rules
Notes
Once you click Create Pool, the system may take a few seconds to generate your Beacons.
Click "Download" to access your beacon addresses when available.
💡 You may now send emails to the Beacons you've generated to test your Use Case. Any triggered events, based on your rules, will populate in the Feed section
Step 4: Access the Feed to Monitor your Pools
Navigate to the Feed subsection via the left side navigation pane under Oversight
The Feed view will contain the following information, pictured and outlined below:
Pool Overview
This table showcases a list of all created pools and the associated message counts to each of them.
Pool Name
Total Received
Total Flagged
Feed
This view showcases a list of all messages received to the pool addresses. You can filter the pool based on date or flagged messages.
Flag - when a domain is not authorized to mail a specific pool per rules, it will be flagged
Content - Download or View content mailed to your Beacon(s)
Date - Send Date of received content
Sender - Name of Sender
Address - Email Address of Sender
Subject Line - Subject line of received content
Pool Received - The Pool containing the Beacon which received each line item
Oversight is a powerful and flexible tool that can be used for several use cases. Some of these are outlined at the top of this sheet, but we're working with our clients to discover new methods all of the time.
If you have any questions about a particular use case or want to discuss any of the above items, please feel free to reach out to us - we're here to help!