Checkbox vs. Select Field
Feature | Checkbox Field | Select Field |
Purpose | Single “tick here” type of confirmation. | Choose from a list of predefined options. |
Number of Options | Only one option per field. | Multiple options available. |
Display Style | Single checkbox. | Dropdown list or multiple checkboxes. |
Use Case Examples | • Agree to terms • Subscribe to newsletter • Acknowledge a statement | • Yes/No questions • Multiple choice • Preferred contact method |
Multiselect | Not supported — only one checkbox per field. | Supported — allow one or multiple answers. |
Required Option | Can be marked as required. | Can be marked as required; can also set minimum/maximum choices. |
Best For | Simple confirmations. | Flexible questions needing structured answers. |
Checkbox Field
Example Uses
“I agree to the terms and conditions.”
“Subscribe me to updates.”
How to Add
In the Form Builder, open the Fields panel.
Scroll to Selection Inputs and drag in a Checkbox.
Enter your question in the Label (add description if needed).
Configure settings in the Options tab (e.g., Required, Default Checked).
Preview and Publish your form.
Select Field
Example Uses
Preferred contact method (Email, Phone, Post)
Multiple-choice survey responses
Selecting services or sessions
How to Add
In the Form Builder, open the Fields panel.
Scroll to Selection Inputs and drag in a Select.
Enter your question in the Label.
In the Options tab:
Add response choices.
Use Dropdown to save space.
Enable Multiselect for multiple answers.
Set Required or define Min/Max Choices if needed.
Preview and Publish your form.
Frequently Asked Questions (FAQs)
Q. Can I reorder Select options?
A. Yes — rearrange by dragging and dropping them in the Options tab.
Q. Can I preselect a default option?
A. Yes — Checkbox fields have a Default Checked option.
Q. Can I capture when a checkbox was ticked or who edited it?
A. Yes — use Show Time Entered and Show User Last Edited.
Q. Can I edit responses directly from the record list?
A. Yes — enable Edit in List for both fields.
Tips
Use a Checkbox for simple confirmations, and a Select for structured responses.
Use the Dropdown view to keep long option lists neat.
Add a Filterable and a Display in List to make results easy to sort and scan in the records view.