This help centre article has been written for the Koru Kids nanny service
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No additional costs to you
Firstly, no need to worry. The cost of any holiday pay is already taken into account in the one hourly, all-inclusive rate you pay to Koru Kids - you won't need to pay anything extra.
Legal Requirements
By law, as the nanny's employer, you need to provide paid annual leave. A full-time nanny would receive statutory 28 days (5.6 weeks) of paid leave (inclusive of bank holidays) - that's equivalent to 12.07% of the working year. As most of our nannies work flexible hours during term-time, we calculate and pay out holiday pay alongside their basic wages.
How We Calculate Holiday Pay
A simple way to think about this is that your nanny will earn 12.07% of paid leave for every hour worked. So if a nanny works 10 hours, then they have also earned 1.207 hours of paid leave. This 12.07% is equivalent to 28 days of paid leave for a full-time nanny.
To make it even more simple, we pay out any earned paid leave at the end of each month. This means that:
You won't need to keep track of how many hours of holiday pay has been earned
Your nanny will always be up-to-date with any pay for holiday that they are owed
There are no surprise extra charges or money held back
The system is simplified for everyone involved
What happens when our nanny takes holiday?
Because holiday pay is paid out monthly alongside regular wages, any actual time off that your nanny takes will be considered unpaid leave.
Holiday time should be mutually agreed between you and your nanny. This cooperative approach helps ensure that:
You have adequate childcare coverage
Your nanny can plan their time off with confidence
Both parties have clear expectations
Recording time off
When your nanny does take holiday time:
They'll need to log the leave on their timesheet
This will be marked as unpaid leave in the system
You won't be charged for these hours
Common questions about holiday pay
Q: What if my nanny doesn't take any holiday time?
A: They'll still receive their holiday pay as it's paid out monthly alongside their regular wages.
Q: How much notice should my nanny give for holiday time?
A: While there's no fixed requirement, we recommend discussing a mutually agreeable notice period with your nanny - typically 2-4 weeks is appropriate.
Q: What about bank holidays?
A: The statutory holiday entitlement (28 days) is inclusive of bank holidays. If your nanny works on bank holidays, they're treated like any other working day. If they don't work on bank holidays, these days are simply part of their unpaid time off.
Q: Can I deny my nanny's holiday request?
A: As an employer, you can request that holidays are taken at certain times. However, it's best to work along with your nanny to find mutually acceptable arrangements for time off.
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