TL;DR: The Agency Dashboard gives organization owners a bird's-eye view of every tutor and student, making it easy to track progress and manage resources in one place.
Running an educational agency means keeping track of many moving parts. LearnSpark simplifies this with the Agency Dashboard. This specialized view is designed specifically for organization owners who need to oversee multiple teaching teams at once.
Instead of clicking into individual accounts, you can see how your entire organization is performing from a single screen. This helps you ensure that every student is getting the best possible experience.
Using the Aggregated Agency Dashboard
The Agency Dashboard acts as your main mission control. When you log in as an owner or administrator, you will see a summary of all active learning across your organization. This includes:
Total Active Students: See exactly how many students are currently enrolled across all your tutors.
Tutor Activity: Check which tutors are actively generating lessons and how many SparkAI credits they are using.
Mastery Trends: View high-level data on student progress to see which subjects are most popular or where students might need extra help.
💡 Good to know: This aggregated view helps you spot gaps in your curriculum coverage before they become a problem.
Managing Tutors and Assignments
As an agency owner, you have the power to organize your team efficiently. You can invite new tutors and assign them to specific Learning Pods or individual students.
Navigate to the Organization tab in your side menu.
Click Invite Member to add a new tutor to your team.
Once they accept, use the Assign button to link them to the students they will be teaching.
By assigning tutors this way, you ensure they only see the student profiles they are responsible for. This keeps your data organized and secure while giving tutors the tools they need to succeed.
Overseeing Student Progress
Even though your tutors do the daily teaching, the Agency Dashboard lets you stay informed. You can jump into any student's Mastery Profile to see their growth over time.
If a parent asks for an update, you don't need to call the tutor. You can simply look at the dashboard to see completed lessons, recent Adventures, and any Projects currently in progress. SparkAI keeps these profiles updated in real-time as tutors log activities.
⚠️ Heads up: Billing for all students and tutors is handled at the organization level, so make sure you have enough credits to support your entire group!
Frequently Asked Questions
Can I see exactly what a tutor is teaching?
Yes! You can view lesson plans generated by your tutors. This helps you maintain high teaching standards across your entire agency.
How do I move a student between different tutors?
Go to the student's profile in the dashboard and click "Reassign Tutor." This will move the student's history and profile to the new tutor's view instantly.
Does the Agency Dashboard show SparkAI credit usage?
It certainly does. You can see a breakdown of which tutors or students are using the most credits, which helps you manage your monthly budget.
Can I set different permissions for different tutors?
Currently, all tutors have the same level of access to their assigned students. However, only Owners and Admins can see the full Aggregated Agency Dashboard.