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Can I book a space on lo:live at short notice?

Learn about minimum lead times and short-notice bookings on lo:live. Understand why venues require notice and how to fast-track your booking request.

Yes. It is possible to book a space at short notice on lo:live, but your success will depend entirely on the specific venue, their internal processes, and the complexity of your activation.

The ability to turn around a last-minute booking varies from location to location. While some privately-owned venues can accommodate turnarounds in a matter of days, major shopping centres, transit hubs, and council-owned lands often have strict minimum lead times factored into their operating procedures.

Our Recommendation: 2 Weeks' Notice

To ensure a smooth, stress-free process, we strongly recommend a minimum of 2 weeks' notice before your intended live date.

Even if a location provider approves your booking immediately, you must complete mandatory pre-activation requirements before you are legally allowed on-site. These 14 days give you the necessary window to handle Health & Safety Compliance (RAMS), Public Liability Insurance, site inductions, and local council street trading permits.

How to Fast-Track a Short-Notice Booking

If you are against the clock and absolutely must secure a space quickly, follow these strategies:

  1. Target Spaces with Live Availability: Focus your search on spaces that have live availability and live pricing. This allows you to submit a formal booking request immediately.

  2. Keep the Activation Simple: A simple roaming sampling team is much easier for a venue to approve quickly than a complex custom-built stand.

  3. Have Your Compliance Documents Ready: Have your RAMS, Public Liability Insurance, and visual mockups fully prepared before you click book. Upload them directly in Step 1 of the booking flow.

Have Questions or Need Help?

If you need to know if a venue can accept a rapid turnaround, the absolute best person to ask is the Location Provider (LP).

Do not just submit the booking and wait. Contact them directly using the lo:live messaging feature to alert them of your short-notice request. Please note: You cannot message a Location Provider from the general Location Page. You must initiate the message from either the specific Space Page or from within your Campaign workspace.

If anything is still unclear, or you need urgent platform support, reach out to the lo:live team via email and we will be happy to respond:

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