Yes. You can absolutely book spaces on lo:live to host food trucks, promotional vintage vans, converted Airstreams, and other mobile experiential units.
However, bringing a vehicle into a commercial or public pedestrian space introduces unique logistical and safety challenges. Therefore, booking a space for a vehicle is always subject to strict vehicle access checks and location provider approval.
Here is everything you need to consider and prepare before submitting your booking request.
1. Location Suitability and Access Restrictions
The rules for vehicles vary significantly from one location to another. While an outdoor city square, a festival pitch, or a retail park might easily accommodate a mobile unit, indoor shopping centres or heritage venues will have stringent restrictions.
Access Routes: You must consider how the vehicle will enter the space. Does it need to drive through pedestrianised zones? Are there bollards that need dropping?
Loading Bay Limits: If the space is indoors, will your vehicle fit through the loading bay doors and service corridors?
Floor Loading Capacity: Indoor spaces and certain outdoor plazas (like those built over underground car parks) have strict weight limits. You may be asked to provide the gross weight of your vehicle to ensure the floor can safely support it.
2. Vehicle Dimensions
The physical footprint of your unit is critical. Your vehicle must fit entirely within the specific dimensions listed on the space’s General tab.
Operating Footprint: Do not just measure the vehicle itself. You must account for the space required to open serving hatches, deploy awnings, extend ramps, or set up external seating, bins, and queuing barriers.
3. Engine and Emission Rules
Many venues, particularly indoor spaces, covered markets, and eco-conscious city zones, have strict rules regarding vehicle promotions.
The battery must be disconnected or removed in advance.
You must drain the fuel tank so that the fuel indicator shows that the tank is running on empty.
A fuel drip tray is to be placed underneath the vehicle exhaust at all times to protect the flooring or paving from oil leaks.
Electric vehicles are sometimes banned unless the Lithium Ion battery has been totally removed. This is location dependant and general rules can be found under the Space Details tabs
4. Health, Safety, and Food Compliance
If your vehicle is serving food or beverages, some things to consider:
Fire Safety: If you are cooking, you must provide specific fire risk assessments, prove you have appropriate fire extinguishers, and demonstrate safe gas/electric storage.
Licenses/Food Safety: You may need specific street trading or food hygiene certificates depending on the local council.
How to Proceed with a Vehicle Booking
If you plan to use a vehicle, we recommend using the Message button on the space page to contact the location provider before submitting your booking. Clearly state the make, model, dimensions, and weight of your vehicle, and confirm if they can accommodate it.
When you do submit your booking request, use the Campaign step to upload photos and technical specifications of your vehicle so the provider can visualise the setup immediately.
Have Questions or Need Help?
If you need to clarify power access or aesthetic guidelines, the best person to ask is the Location Provider (LP).
You can contact them directly using the lo:live messaging feature. Please note: You cannot message a Location Provider from the general Location Page. You must initiate the message from either the specific Space Page or from within your Campaign workspace.
If anything is still unclear, reach out to the lo:live team via email and we will gladly help:
UK & Europe: hello@locationlive.com
Australia: gday@locationlive.com