Rooming Allocation Documents
Rooming arrangements are a vital part of your trip's planning process. We will provide a rooming spreadsheet directly to the Party Leader, which will need to be completed and returned to us.
Key Information
Party Leader Responsibility: The Party Leader is responsible for completing the rooming spreadsheet accurately.
Timing: While we aim to arrange rooming well in advance, it is possible for rooming details to be finalized as late as one week before departure.
Accessing Documents
Links to your rooming documentation will be conveniently available on your SLIC page for easy access.
By keeping your rooming information organized and timely, we can ensure a smooth and comfortable stay for everyone in your group. For assistance or questions, contact your Tour Coordinator.
Rooming arrangements depend on the group’s age, destination, and hotel:
Standard Rooming:
Pupils: Multi-bedded rooms (3-5+ beds).
Staff: Twin rooms.
Single rooms: Available for a supplement, paid by the school.
Key Points to Note:
Some students may have to share beds,
"Continental twins" (double bed frame with two mattresses) are common.
Towels and soap are provided, saving luggage space.
Other schools may share the hotel, and groups may be on the same floor as members of the public during peak periods.
Damage Responsibility:
Inspect rooms upon arrival and departure for damages.
Report issues to hotel staff and Max Ski promptly to avoid charges. Use the "Hotel Condition Survey" in on your SLIC page.
Any damages must be paid for by the Party Leader before departure.
USA Rooming Rules:
Standard occupancy: 4 students or 2 adults per room with shared queen beds.
Under-occupancy supplements apply; rollaway beds may reduce these costs.
Special Requirements:
Notify us in advance of accessibility, disability, or non-binary rooming needs.
Additional charges for extra rooms are the responsibility of the school.
Additional Notes:
Rooms are serviced regularly; pupils should keep them tidy.
Phoning from hotel room phones can be costly—request removal of this feature if necessary.
All passengers must abide by the Hotel's check in/ check out times. Flexible check-in/out times may be available but may incur additional charges.
European city taxes are covered by Max Ski.