Steps
1. Receive the transfer in Metrc
Open Metrc and go to Transfers > Incoming. Find your transfer and click Receive. Scroll down, confirm the products and quantities, then click Receive Transfer.
2. Check the sync status in Meadow
Once received in Metrc, packages automatically flow into Meadow within minutes. In Meadow Admin, go to the Metrc tab and select Incoming Transfers. A "Ready" badge means packages are synced and waiting. A blue badge means they're live in your inventory.
3. Create a purchase order from the transfer
Find your transfer, click the three dots, and select Create Purchase Order from Transfer. Match each Metrc package name to the correct Meadow product. Meadow auto-matches products from previous transfers. For new packages, use the search bar. You can search by product name, brand, or partial words.
4. Start and fill in the purchase order
Once all products are matched, click Start Purchase Order. Fill in the vendor, expected date, payment terms, and any notes. Meadow auto-generates a note linking your Metrc manifest number. Add your external invoice number if you have one.
5. Review quantities and costs
Quantities pull directly from the Metrc transfer. Costs pre-populate for previously purchased products. For new products, the cost will show as zero. Enter your wholesale cost per unit. Confirm the final total at the bottom matches your distributor invoice. Then click Create Purchase Order.
6. Receive each line item
Go to the Receptions tab. For each line item, link the package to the Meadow product, enter the expiration date, and for gram-based packages, enter the number of units. Meadow automatically divides grams by units so the correct amount deducts from Metrc at sale. Choose an inventory location and click Receive.
7. Close the purchase order
Once all packages are received, those fields lock. Close the purchase order to mark it complete. Payments can be tracked separately on the Payments tab.
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Tips
You can edit purchase order details (like costs) up until you start receiving packages on the Receptions tab.
Always verify the final total matches your distributor invoice before clicking Create Purchase Order. This is your primary accuracy check.
For gram-based packages, double-check that the unit count is correct. This is what Meadow uses to calculate per-sale Metrc deductions.
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