In Meadow, you can price your menu tax-inclusive (often called "out the door" pricing) or non-tax-inclusive (tax is added at checkout). If you want to switch between the two, it's a two-part change: update each product's price, then flip the tax setting.
Before making any changes to taxes or pricing, we strongly advise speaking with your accountant and/or a tax attorney. Taxes can be complicated and getting them wrong consequential.
How tax-inclusive pricing works
Tax-inclusive (on): the price displayed on your menu is the grand total. A $110 product with a 10% tax rate is actually $100 pre-tax + $10 tax. In Meadow Product Details, for this example, you would enter $110 in the Retail Price field.
Tax-inclusive (off): the price displayed is the pre-tax subtotal. A $100 product with a 10% tax rate rings up as $100 + $10 tax = $110 at checkout. In Meadow Product Details, for this example, you would enter $100 in the Retail Price field.
Switching this setting does not automatically reprice your products. Whatever price is on each product profile stays the same — the setting just changes whether that price is treated as the subtotal or the grand total. That's why you have to update product prices yourself before flipping the switch.
Before you start
Work out your new prices. Decide what markup you want now that tax will (or won't) be included, and calculate the new price for each product profile.
Plan to make the change while you're closed. Updating prices and flipping the setting mid-service will cause your menu totals to be wrong for any in-flight orders.
Expect to touch every product in stock. Price changes are made per product profile.
Switching from tax-inclusive to non-tax-inclusive
If you currently offer "out the door" pricing and want to move to showing pre-tax prices on your menu:
Step 1: For each product profile, calculate the new pre-tax price. (Example: a $110 out-the-door product at a 10% total tax rate becomes $100 pre-tax.)
Step 2: Update the price on each product profile in Products.
Step 3: Go to Settings → Taxes and set "Taxes included in the price of products (Applies after January 1, 2023)" to No.
After the switch, your menu price is the subtotal and tax is added at checkout.
Switching from non-tax-inclusive to tax-inclusive
If you currently add tax at checkout and want to move to "out the door" pricing:
Step 1: For each product profile, calculate the new grand total price including all applicable taxes. (Example: a $100 pre-tax product at a 10% total tax rate becomes $110 out-the-door.)
Step 2: Update the price on each product profile in Products.
Step 3: Go to Settings → Taxes and set "Taxes included in the price of products (Applies after January 1, 2023)" to Yes.
After the switch, your menu price is the grand total and taxes are baked in.
How long until the change shows up externally?
Your Meadow-powered ecomm site: reflects the new prices immediately on page refresh.
Weedmaps: the menu sync can take a few hours to fully update. If you need it to move faster, write in to support the morning after your changes are done and we can run a manual sync to your Weedmaps menu.
As of April 2026, price changes are made one product profile at a time. We have bulk product update tools coming soon that will let you update pricing across many products at once. If you're planning a large switch and would rather wait for bulk updates to ship, write in and we can give you the latest on timing.
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