When viewing a purchase order, you can record payments made towards the balance by clicking the Payments tab at the top.
Once in the Payment tab, you will see the PO total, amount paid and amount outstanding.
Enter the amount to pay off the PO and click "Add Payment."
You can also record the payment type and any notes.
In the example below, we are paying excise tax up-front.
After a payment has been recorded, it will show up in the Payment list view.
To complete payments on a PO, you can use the Autofill Outstanding Amount to fill in the exact amount still owed.
Once the recorded payments are equal to the PO Total, the purchase order payment status will change from "Partial" to "Paid."
POs that have been paid in full will show this at the top of the PO and the Outstanding amount will be $0.
Once a PO has been paid in full additional payments can't be added.
If you make a mistake, use the Delete button to remove a payment from a PO.
A record of the original payment will still be visible and will show up in the Purchase Order report as a deleted payment.
If you overpay a PO (for example, if you pay for more product than the distributor delivers), you should delete the overpayment and make a new one for the correct amount.