Managing student movement is a key part of maintaining a safe and organized school environment. This article will help you gain better control over school policies by showing you how to restrict hall pass types to specific groups or roles. This guide will walk you through setting permissions for both the staff members who issue passes and the students who receive them. By the end, you'll be able to ensure only the right people access specific pass types, such as athletic or leadership passes.
Permission Level Required: Owner | Manager | Hall Pass Manager
In this article:
Restrict Staff Who Can Assign Passes: Learn how to limit pass issuance to specific staff roles or individuals.
Restrict Which Students Can Create Specific Passes: Ensure only eligible students can see or use specific pass types.
Restrict Who Can Assign a Hall Pass to a Student Per Hall Pass Type
You can restrict who can assign a certain hall pass type to ensure specialized passes are only managed by the correct staff. For example, you can restrict an athletics hall pass so that only coaches can issue it to students.
Step-by-Step Guide to Restricting Who Can Assign Passes
Step-by-Step Guide to Restricting Who Can Assign Passes
Navigate to the Hall Pass section in the sidebar menu.
Click the Types tab at the top of the screen.
Click Create Type to start fresh, or select Edit on an existing pass.
Toggle the switch for Limit who can assign this pass to the On position.
Click the Add button next to the restriction setting.
Search or filter by Role, check the box next to the specific individuals or groups (like "Coaches"), and click Add.
Click Create or Save to finalize your changes.
Ensure the Active toggle is turned on so staff can begin using the pass.
Restrict Which Students Can Create a Specific Hall Pass Type
You can restrict which students are allowed to receive or create a specific hall pass type. When you limit a pass to a specific list, other students will not even see that the pass type exists in their view.
Step-by-Step Guide to Selecting Students to Create a Specific Hall Pass Type
Step-by-Step Guide to Selecting Students to Create a Specific Hall Pass Type
Open the Hall Pass tool from your main dashboard.
Select the Types tab.
Choose Create Type or click Edit on a pass you wish to restrict.
Toggle the switch for Limit students this pass is available to to the On position.
Click Add next to the Student list option.
Filter the list by Role, Group, or Grade, select the eligible students, and click Add.
Click Create or Save to update the pass settings.
Toggle the pass to Active to make it live for the selected students.
Tip: If you're not sure about the specific student list yet, you can save the pass and come back to update the list later.
FAQs
FAQs
How do I limit a hall pass type to a specific staff member?
You can limit a hall pass type to a specific staff member by navigating to the Types tab in the Hall Pass menu, selecting Edit, and using the Limit who can assign this pass toggle to add that individual staff member.
Can I restrict hall passes so only a specific grade level can use them?
Yes, you can restrict hall passes to a specific grade level by enabling the Limit students this pass is available to toggle within the hall pass settings and filtering your student selection by Grade before clicking Add.