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Integration Monitoring

Updated over 2 weeks ago

Ensuring a seamless flow of data between your sales channels and Logiwa IO is critical for efficient fulfillment. The Integration Monitoring module acts as your central command center for overseeing the health of your integrations. It enables you to proactively identify issues, analyze data discrepancies, and resolve errors without manually reviewing logs.

This module supports a full diagnostic workflow:

  1. Monitor high-level health on the dashboard.

  2. Drill down into specific Channel Setups.

  3. Resolve specific issues via detailed review screens.

This module is structured around three key views, designed to guide you from a high-level check down to resolving specific errors:

  1. Integration Monitoring

  2. Channel Setup Details

  3. Items for Review

    1. Missing Shipment Orders

    2. Recent Errors

    3. Workflow Blocked Orders

    4. Product Listing Exceptions

1. Integration Health Overview

The Integration Health Overview tab provides a high-level summary of your channel connections' performance. It is designed to help you quickly identify issues, monitor success rates, and navigate to specific setups for deeper troubleshooting.

Channel Health Overview

At the top of the screen, you will see summary cards representing All Channels and individual sales channels (e.g., Shopify, WooCommerce, ShipStation).

Field

Description

All Channels

Displays the aggregate health of all active store integrations.

Channel Cards

Individual cards for specific channels.

Average Success Rate

The calculated average success rate across all integration setups shown in the grid below.

Low-Performing Setups

Indicates the number of setups currently performing below the 85% success rate threshold.

  • Sorting: These cards are dynamically sorted from left to right based on usage (the channel with the most setups appears first).

  • Visibility: Channels with no active setups are hidden.

  • + More Channels: If you have more active channels than can fit on your screen, a button will appear to reveal the rest.

Filtering: You can refine the data displayed on the dashboard using the filters available.

  • Filter by Client: Use the dropdown to view integration health for a specific 3PL client. When selected, the summary cards and grid update to show only setups for that client.

  • Filter by Channel: Clicking on a specific Channel Card (e.g., Shopify) filters the grid to list only setups for that channel. The stats on the card will reflect that specific channel's data.


Integration Setup List (Grid)

The grid provides integration health details for each integration setup.

Field

Description

Channel

The name of the sales channel or carrier integration.

Setup Name

The unique name of the integration setup.

Clicking this redirects you to the Channel Setup Details screen for that specific setup.

Client

The client associated with the setup.

Download Order Status

Indicates if the "Download Order" service is Active or Passive.

Success Rate

The percentage of orders successfully imported vs. those with errors in the last 24 hours. (0% if no orders were created).

Num. of Orders

Total orders downloaded in the last 24 hours.

Num. of Lines

Total order lines downloaded in the last 24 hours.

Last Successful Call Date

Date and time of the last successful "Download Order" service run.


2. Channel Setup Details

This dashboard is designed to be filtered specifically for a specific channel setup and provides deep analytical tools to assess that connection's performance.

Performance Graphs

This screen features two critical graphs that help you distinguish between volume trends and integration errors.

Shipment Order Volumes

This graph provides a daily comparison between the order volume on your sales channel versus the orders actually created in Logiwa over the last two weeks (yesterday plus the previous 13 days). The data is collected via a daily job that runs at the beginning of the day (UTC).

  • Green Line (Channel Orders Created): Shows the total number of orders generated on your connected sales channel account for that day.

    • Important for Shopify Users: This count queries your linked Shopify Account for all orders created on that date. It does not filter by Location. Therefore, if your Shopify account has orders from locations not mapped to Logiwa, this number will naturally be higher than the Logiwa count.

    • Multi-Setup Counting: If a single Shopify order is linked to multiple Channel Setups in Logiwa, it is counted in the volume for each applicable setup.

  • Blue Line (Logiwa Orders Created): Shows the actual number of orders successfully created in Logiwa's Order Backlog for that specific setup on that day.

How to interpret gaps between the lines:

  • Normal Discrepancy: Since the Green line counts all orders on the channel account (ignoring location filters or 'Download Orders' toggle status), a gap is expected if you only fulfill a portion of your channel's orders through this specific Logiwa setup.

  • Potential Issue: If you intend to import all orders and see a significant gap, check the Missing Shipment Orders module.

Success Rate

This graph focuses strictly on the health of the connection over the last 24 hours.

  • Definition: It measures the success of the integration by comparing successfully created orders against those that failed to download.

  • Calculation: (Setup’s Orders in Order Backlog) / (Setup’s Orders in Order Backlog + Setup’s Orders in Missing Shipment Orders)

  • Threshold: The result is a percentage between 0 and 100. A score below 85% flags the setup as "Low-Performing" on the integration health overview screen.


Setup Diagnostics Modules

Below the graphs, you will find four diagnostic modules. These are essentially preview widgets for the Items for Review tab, filtered specifically for this setup. You can click Show All on any module to jump directly to the detailed report for that specific category.

  1. Missing Shipment Orders

  2. Recent Errorss

  3. Workflow Blocked Orders

  4. Product Listing Exceptions


3. Items for Review

The Items for Review tab is the detailed workspace where you resolve the issues identified in the Health Overview and Channel Setup Details screens. This module supports all integrated store channels, providing a unified view of errors across your entire ecosystem.

While you can access this tab directly to see an aggregate of all issues, clicking Show All from a specific Channel Setup screen will automatically filter these lists for that specific connection.


Missing Shipment Orders

This module lists shipment orders that have failed to download from your sales channels into Logiwa IO. For each failed order, you can see the specific error code that caused the failure. By understanding why an order didn't download, you can quickly take corrective action.

  • Benefit: This report provides immediate visibility into orders that failed to enter the fulfillment process. Instead of discovering a missing order, you can proactively identify the issue using the specific error code, fix the root cause (like a product data error in Shopify), and re-process the order to prevent delays and customer dissatisfaction.

  • Troubleshooting: Clicking on the error code link will redirect you to a detailed troubleshooting guide for that specific error, helping you resolve the issue efficiently.

    • Following Error Codes are ignored and not reflected to the Missing Shipment Orders:

      • FulfillmentOrders not found in the specified location

      • Order lines are already fulfilled on Channel

  • If an order listed in the Missing Shipment Orders is successfully downloaded when the Download Orders service is rerun, the Shipment Order will be removed from the Missing Shipment Orders list.

  • Retry Download: If an error was temporary or you have fixed the underlying issue (e.g., corrected a mapping or updated a status on the channel), you can manually re-trigger the download process directly from this screen.

    1. Select the checkbox next to the order(s) you wish to re-process.

    2. Click the Retry Download button in the top right corner.

    3. The system will attempt to download the order immediately. If successful, the order will be created in Logiwa and automatically removed from this list.

  • Time Frame: This list displays orders from the last two weeks. Orders older than this are automatically removed from the list.

Field

Description

Order Code

The Shipment Order Code in Logiwa

Channel Order Number

The order number as it appears in the sales channel

Channel Setup Name

The name of your store connection setup in Logiwa IO

Channel

The sales channel the order originated from

Client

The client associated with the shipment order

Last Error Code

The specific error message explaining why the order failed to download

Order Date

The date the order was created in the sales channel

Update Date

The date the order was last updated in the sales channel.


Recent Errors

The Recent Errors module provides a summarized view of the errors encountered during the order download process from your sales channels. This report groups errors by type, showing you the total number of occurrences and how many orders were affected by each error. This helps you identify recurring problems that may be impacting a large number of orders.

  • Benefit: By consolidating errors, this report helps you distinguish between isolated incidents and systemic problems. Seeing that a single error type has affected numerous orders allows you to prioritize fixing the underlying cause, saving time and preventing future order failures on a larger scale.

  • Troubleshooting: You can click the error reason link to access the relevant troubleshooting article for a quick resolution.

    • Following Error Codes are ignored and not reflected to the Recent Orders:

      • FulfillmentOrders not found in the specified location

      • Order lines are already fulfilled on Channel

  • Time Frame: This list displays errors from the last two weeks. Entries older than this are automatically removed.

  • An order that is listed in the Missing Shipment Orders and included in the Recent Orders calculations will continue to be part of those calculations within the two-week time frame, even if it is later removed from the Missing Shipment Orders list after receiving a Success from the Download Order service.

Field

Description

Error Reason

The specific error message explaining why the order failed to download

Channel Setup Name

The name of your store connection setup in Logiwa IO

Channel

The sales channel the order originated from

Client

The client associated with the shipment order

Num. of Occurrence

The total number of times this specific error has occurred

Num. of Affected Order

The total number of unique orders affected by this error.

Last Occurrence Date

The date and time the most recent error of this type was logged.


Workflow Blocked Shipment Orders

This module displays shipment orders that have been blocked due to a workflow rule, whether it was fully or partially affected. The report includes all affected shipment orders, not just those originating from a sales channel.

  • Benefit: This report provides crucial visibility into your automated processes. Its primary benefits include:

  1. Workflow Transparency: Instead of orders simply not appearing, this report shows you precisely which workflow and which specific action prevented an order from being processed. This eliminates guesswork when troubleshooting your automation rules.

  2. Proactive Error Resolution: By seeing which orders are blocked, you can proactively investigate the cause. Whether an order was blocked intentionally by a rule or accidentally due to a misconfiguration, you have the information needed to resolve the issue before it impacts fulfillment.

  3. Detailed Impact Analysis: The "Fully or Partially" status tells you the exact impact of a workflow. A "Fully" blocked order was stopped entirely, while a "Partially" blocked order may have had a specific SKU removed but could still be processed, allowing you to prioritize your actions accordingly.

  4. Workflow Auditing: The report serves as a log to confirm that your workflows are functioning as intended. You can verify that rules designed to stop certain types of orders are catching the correct ones, ensuring your automation is both effective and accurate.

  • Important Notes:

    • If a listed order is not a Store Order, the Channel and Channel Setup Name fields will be blank.

    • If a Delete SKU action is applied to a single-line order, the order will not be created in Logiwa. However, it will appear in this report with a
      Partially status because the workflow action was processed.

  • Time Frame: This list displays orders from the last two weeks, and older entries are removed from this list.

Field

Description

Order Code

The Shipment Order Code in Logiwa

Channel Setup Name

The name of your store connection setup in Logiwa IO

Channel

The sales channel the order originated from

Client

The client associated with the shipment order

Order Date

The date the order was created in the sales channel

Fully or Partially

Indicates if the entire order was blocked Fully

or if only specific lines were affected Partially

Workflow Name

The name of the workflow that affected the order. A hyperlink redirects to the workflow setup

Action Name

The specific action within the workflow that caused the block

Warehouse

The warehouse associated with the shipment order


Product Listing Exceptions

This module is designed to help you identify and manage discrepancies in your product listings across all integrated sales channels. It highlights two main types of issues:

  • SKU Difference: This occurs when a Logiwa SKU does not match the Seller SKU on the sales channel.

  • Multi Listing: This flag appears when a single Logiwa Product is linked to multiple Store Products in a Channel Setup.

You can use this report to verify whether these exceptions are intentional or require correction.

  • Benefit: This screen enables proactive data hygiene for your product catalog. By flagging potential mismatches and duplicate links between Logiwa and your sales channels, it helps you prevent inventory sync errors, incorrect fulfillment, and overselling before they happen.

  • Direct Link to Product Listings: To resolve these issues quickly, you can click the External Link icon next to the Logiwa SKU.

    • This action redirects you to the Product Listings > Linked Products screen.

    • The screen will automatically open with the SKU filter applied for that specific item, allowing you to immediately edit or unlink the listing without manual searching.

  • New Exceptions: If a newly added product listing creates a SKU Difference or Multi Listing scenario, it will automatically appear in this report for your review.

Field

Description

Logiwa SKU

The SKU of the product as it is defined in Logiwa IO.

You can click the External Link icon next to the Logiwa SKU to redirect to the Product Listings > Linked Products screen

Seller SKU

The SKU of the product as it is listed on the sales channel

Channel Setup Name

The name of your store connection setup in Logiwa IO

Channel

The sales channel the order originated from

Client

The client associated with the shipment order

Issue Type

The category of the exception, either

SKU Difference or Multi Listing.

Listing Date

The date the product listing was created or last updated.

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