This tutorial will provide you with a clear and concise procedure for distributing and managing usage minutes across multiple workspaces, ensuring accountability and effective resource allocation for different clients, departments, or locations.
Key Steps
Access Workspace Settings
Navigate to the Settings section of your account.
Click on Workspaces to access the workspace settings.
Enable Minute Distribution
Locate the toggle for minute distribution.
Turn the toggle ON to enable the feature. This will allow you to allocate minutes to individual workspaces.
Review Current Minute Allocation
Check the total number of minutes available based on your plan (e.g., 6,000 minutes).
Note the limit used, used, and balance for each workspace.
Allocate Minutes to Workspaces
Click on a workspace to edit its allocation.
Enter the desired number of monthly allocated minutes for that workspace (ensure it does not exceed the remaining balance).
Set the monthly reset date for the workspace if needed (e.g., the 20th of each month).
Click Save Workspace to apply changes.
Repeat Allocation Process
Continue to allocate minutes to other workspaces as needed, ensuring the total allocation does not exceed your available minutes.
Monitor and Adjust Allocations
Regularly check the usage and balance for each workspace.
Adjust allocations as necessary based on usage patterns or changes in requirements.
Cautionary Notes
Ensure that the total allocated minutes across all workspaces do not exceed the total available minutes in your account.
Be mindful of the reset dates for each workspace to avoid confusion about available minutes.
If you encounter an error when saving allocations, verify the remaining balance and adjust the numbers accordingly.
Tips for Efficiency
Consider setting up a standard allocation for each workspace based on historical usage to streamline the process.
Use a spreadsheet to track allocations and usage over time for better visibility and planning.
Communicate with team members regularly to understand their usage needs and adjust allocations proactively.
Schedule periodic reviews of minute usage to optimize allocations and prevent wastage.