Overview
Nuvo verifies business information against all 50 state Secretaries of State databases to ensure you have accurate, up-to-date company details for UCC and lien filings. This eliminates the need for manual research across multiple state websites.
Automatic Verification Process
When you submit a customer or vendor application, Nuvo automatically:
Checks the business against all 50 state Secretary of State databases
Retrieves the most current registration information available
Updates your records with verified data
For existing customers without an existing Secretary of State record, we will run a verification at the time of a Scheduled Review.
What Information We Provide
Nuvo gathers comprehensive business data from state records, including:
Legal names as registered in each state
Company registration status and current standing
Registered business addresses
Officer names and roles (where available)
Registration dates and filing history
Entity type information (LLC, Corporation, etc.)
When possible, we'll highlight in your Customer or Vendor Profile if an address or person matches Secretary of State filings.
Why This Matters
For UCC and Lien Filings: Under the Uniform Commercial Code, financing statements are only legally effective when they include the debtor's correct legal name exactly as it appears in the public records of the state where the business is organized.
For Due Diligence: Having verified, current business information helps you make informed decisions about your business relationships and reduces compliance risks.
Understanding State Variations
Why Names Differ by State
The same company may have slightly different legal names in different states due to:
Name availability restrictions in specific states
Different acceptable suffixes or naming conventions
Varying state requirements for out-of-jurisdiction entities
Why Information Varies by State
You may notice different levels of detail between states. This occurs because:
Each state legislature sets its own requirements for what information must be collected and made publicly available
Some states (like New Jersey and Delaware) provide limited public information
Record-keeping practices and available data fields vary by jurisdiction
Frequently Asked Questions
Q: Is there an additional cost for Secretary of State verification? A: This feature is in "Early Access" and is included in your current contract term, free of charge.
Q: Why do some state records show officer names while others don't? A: Each state has different laws governing what business information must be collected, maintained, and made publicly available. Some states require detailed officer information, while others do not.
Q: Can I request a new verification check for an existing customer or vendor? A: Currently, re-running verification checks on demand is not available. However, if you're using Scheduled Reviews, the verification will automatically update during the review cycle.
Q: What if a state shows an unknown status? A: Some states, such as New Jersey and Delaware, do not provide business registration status information through public databases.
Q: How current is the Secretary of State information? A: We retrieve the most current information available from each state's database at the time of verification. However, the frequency of state database updates varies by jurisdiction.