When a student experiences a change that impacts their educational funding status, such as a change in resident district or special education status, the Iowa Department of Education requires an update to the student's enrollment record. In jmc Office, use the Drop Student and Re-enter Student procedures to correctly reflect these enrollment status changes, supporting accurate data submission for state reporting.
To close a student's enrollment record, head to Attendance > Student > Drop Student.
Step One: Enter the student's name in the "Find" field to select the student whose enrollment status has changed.
Step Two: Click a date in the "Day" box to set the last day of the current enrollment period.
Step Three: Select the appropriate reason from the "Drop/Status End Code" drop-down list to reflect the end of the enrollment record.
Step Four: Click the "Drop" button to close the enrollment record.
To open a new enrollment status record, navigate to Attendance > Student > Re-enter Student.
Step One: Enter the student's name in the "Find" field to select the student whose enrollment status has changed.
Step Two: Click a date in the "Day" box to set the effective date of the new enrollment status.
Helpful Tip: Choose an add date that directly follows the previous drop date to avoid gaps in the student’s enrollment record and support accurate reporting.
Step Three: Enter the appropriate information for the status change in the drop-down lists and fields provided to record the updated enrollment details for state reporting.
Step Four: Click the "Re-enter" button to open the new enrollment record.
Helpful Tip: Review the student's enrollment changes by clicking the "Enrollment" tab on the View Student Data page.