An unlimited number of game crew templates and roles can be created depending on the eligibility, payment rate, and permission requirements for the season, grouping, or individual game. The information below covers how to create templates and apply them at the season or grouping level for a competition. The creation of game-specific game crews is covered in the system usage guide.
Creating Game Crew Templates
1. To add a new template, from the navigation, go to Settings > Referees > Game Crews.
2. Click on the mini-menu in the upper right corner of the page and select Add Template.
3. Provide a Name for the Template and then click Add. Next, click Add Role.
4. Enter a Role Code and Role Full Name. If the Role Pay, Grade Level, Game Reporter permissions, Self-Assign, and Transferable settings are known at this time, enter the information.
Role Code: Short form name of the Full Role Name. Displays in various reports and assignment views.
Full Role Name: Full form name of Role. Displays in various reports and assignment views.
Role Pay: Amount each Referee will be paid per completed game assignment for this role
Rating Level Eligibility: Select all custom and defined eligibility rating levels for this specific role
Game Reporter: Allows any referee assigned to this role the ability to complete a post-match report for the game
Game Crew Assessor: Allows any referee assigned to this role the ability to complete a referee assessment report for the game. A user cannot have permissions to be a Game Reporter and a Game Crew Assessor for the same role.
Pay Mode: “Via Batch” indicates they will be paid using the OTTO Sport Payout Process. “In Person” indicates payments will be made offline.
Self-Assignable: Indicates the role will be available for eligible referees to self-assign in lieu of being invited to accept the role.
Is Transferable: Indicates that an assigned referee may make the game assignment available for other eligible referees to accept on their behalf. If no referee picks up the assignment, it will remain on the original referee’s calendar.
Assignor Settings
Set the Assignor Pay Rate
Payout records are created when a Referee accepts a game assignment for the role
Payment records are not created for Self-Assigned games
Indicate the Assignor Pay Mode: “Via Batch” indicates they will be paid using the OTTO Sport Payout Process. “In Person” indicates payments will be made offline.
5. Click the Add button when done and proceed with the next role or next Game Crew Template.
Applying Game Crew Templates
Apply a Template to an Entire Season
Applying a template to an entire season will result in all games that are scheduled within the season adopting a single game crew template. These settings can be overwritten at the grouping or game level.
1. To apply a game crew template to an entire season, from the navigation select Programs > choose your program and season > Scheduling > Referee Settings.
2. Click the gear icon at the top season level on the season structure.
3. Under the section for Game Crews, click the Select button to add a template from the Game Crew Template library to the season. When you have selected the correct template, click the Set New Template button to save the selection.
To create a custom template for the Season without using the Game Crew Template Library or to add a Role to an applied template, click the Add Role button and fill in the necessary details. The additional role added at the season level will NOT modify the template in the game crew library, but all games within that season will see the newly added role.
Example of how to create a custom game crew template for a Season without using a template.
Example of how to create a custom role for a game crew template for a Season without impacting the original template.
Apply a Template to a Specific Grouping or Division
Applying a template to a specific grouping or division is possible if you need to apply different game crew templates to different divisions within the season.
1. Click the gear icon at the grouping or division level on the season structure. Use the arrows on the left side of the Season Structure view to expand the structure if needed.
2. Click Select and use the dropdown to add a template from the Game Crew Template Library. Click Set New Template to apply the template.
All games scheduled for that level (Grouping or Division) will adopt the Game Crew template settings.
To create a custom template for the grouping or division, follow the same steps outlined above in the section on how to apply the game crew template to an entire season.
Modification of Applied Templates
Any games using templates that have already assigned roles (including any roles in a pending invite, invited, assigned status, or roles that were assigned and then removed) will not inherit any changes if modifications are made to the game crew template. Modifications made to game crew templates will only take effect for games where all roles in the template are never assigned.