Referees and assignors who want/need to be paid via ACH for their assignments will need to fill out their payment information and W-2. This is done via their profile page under the Payment Settings area of the Payments section.
Entering Banking Information
Referees and assignors will follow the path designated below depending on their role:
For referees - Login and select My Account and then select the Referee Management tab. Next, referees will click the Access your Profile button. The referee will be taken into their referee profile where they can manage their assignment calendar, game reports, and preferences.
For assignors - Log in and select the Referees button then from the dashboard. Next, assignors will click on their profile image in the upper right-hand corner and click My Organizational Profile.
Once in the profile, select the Payments tab and then Payment Settings. The candidate will click the Add Payout Method to get started.
Enter general information such as address, email address, and DOB. Once information is entered, click Next.
Add in banking information - bank routing number, account number, and the name on the account. Once complete, click Add.
Note: This information is not stored by OTTO Sport. It is stored by our payout provider, Trolley. Click here to read more about how Trolley stores account information securely.
Entering Tax Information
Tax information must be entered by all payee candidates. U.S. federal tax law requires tax information to be collected through an IRS Form W-9 or W-8 series and report on certain income paid.
The confirmation page from entering in banking account information will have an option to directly begin the process of entering in their tax info.
If you choose to submit tax info directly after entering the banking information, click Submit a Tax Form.
If you choose to complete the tax form at a later time, you will access the form by logging in and returning back to the profile > Payments area and clicking the Payments Settings view.
Tax forms can be submitted through the Trolley interface by clicking the Continue button or they can be uploaded directly using the upload option in the disclaimer.
If using the Trolley interface, you will need to fill out all required fields and validate the personal information on the first page of the W-9 form.
The second page of the W-9 will display a review of their information. You will need to verify the information that is about to be submitted is correct and acknowledge the statements under the certification section. Lastly, type your name and click Complete W-9.
A confirmation window will appear letting you know that once the W-9 is submitted no further changes can be made. Click Submit Form.
If corrections are needed, a new form will need to be submitted.
The successful submission begins the account verification and validation process handled by Trolley. During this process, Trolley will:
Validate the supplied banking information
Account holder name is searched against the AML (Anti Money Laundering) watch lists: OFAC, FBI, SDN, and others.
Routing Numbers are validated using ABA Routing Number validation and Account Numbers based on length (format)
Validate the Tax ID and check it against their compliance requirements.
Tax IDs are validated against the IRS Tax Database to ensure that the name and Tax ID provided by the candidate is accurate.
Once the compliance checks are completed successfully, the payout method will be marked as Active and the Tax Form will be marked as Reviewed. This signifies that you are now payable.
Revising Tax Information
If the provided bank/tax information needs to be edited or corrected, payees can access their details in the Payment Settings view.
You have the option to:
Continue progress on filling out incomplete information
Enter or revise bank details
Enter a new tax form (no edits on submitted forms are allowed)
Check the status of their submitted details
Bank and Tax Information Statuses
The verification and validation of bank and tax information are all handled by Trolley and occurs in a matter of minutes. The status is returned in the Payment Settings view. Please note that the entry of the correct banking information is the responsibility of each user. Test deposits with Trolley are not currently available.
If there are no issues with any of the bank information or tax information provided, the button next to the bank transfer and tax forms will be flagged in green.
If there is an issue with any of the bank information or tax information provided, the button next to the bank transfer and tax forms will be flagged in yellow with an inactive status. This signifies that the candidate must resubmit the data provided. Candidates must check this view manually.
At any time, a person may quit the process and pick it back up where they last saved their progress.