Program Registration allows for eligibility to be set based on age and gender for seasons and seasonal groupings. Administrators can take eligibility customization one step further by creating custom data fields.
For example, seasonal/grouping eligibility can be determined by custom fields such as grade, region/state, special code, etc. If an organization has certain programs that are only offered to registrants in a certain region, for example, they can create custom eligibility by creating a custom data field in Custom Data.
When creating a custom data field, administrators can choose an input style of text, dropdown, checkbox, or memo. To use a custom field for eligibility restrictions, only the text and dropdown options can be used.
All custom data fields created in the Data Management section will appear in Step 2.1 during the public registration process.
Administrators can connect the new custom data field with the eligibility settings at the season level by selecting the Edit Eligibility/Limit button in Season Management. Within the pop-up window, check the Custom Data option and select the corresponding accepted value. Multiple values can be selected using the Ctrl/Command key.
If the settings are set to Region: North County, for example, only registrants who identify with the North County will see this season listed as an option during the public registration process.
Custom eligibility can also be set through the Structure tab. After locating the group in need of custom eligibility, choose the edit button next to the Group Name.
Under the Grouping Eligibility Settings, check the box next to Custom Data and choose which items to include.
Following either process listed above, administrators can also include codes as custom data fields. For exclusive or travel programs, create a custom code and distribute it to desired registrants. Only registrants who enter this code during the public registration process will see the season/program available for selection.