Admins can create unlimited custom discount codes in the registration system for giving discounts for things like: team-specific discounts, scholarships, hardship requests, special promotional discounts, coaching discounts, etc. To create a discount code, follow these steps:
From the navigation, select Programs > choose your program and season > Fees & Discounts. Click Add a New Discount Item.
Discount Amount: This can be a flat dollar amount or a percentage and will be applied to all fees that are marked as "discountable.”
Discount item name: This is what will appear as a line item during the public registration process and will also show up on the order/receipt details. Examples include multi-registration discounts, early bird discounts, sponsorships, scholarships, financial aid, promotional discounts, etc.
Discount type:
Form input discount: A case-sensitive code is added to the system and shared with specific members to ensure they are getting the discount that is appropriate for them. If you are using the discount code option, you will also need to add a text field to the participant form to provide a place for members to enter this code. When editing this text field on the form, check off "discount code lookup" under Data Binding to ensure the discount is applied at checkout.
Auto-apply discount to registrations: Check this off if you would like to apply the discount automatically during a specific time frame (such as an early bird discount) or if you would like to automatically apply a discount to multiple registrations within the same household.
Discounts to registrations pay in full: Applies the discount to any registrant who submits payment in full rather than selecting an installment plan.
Depending on which discount option is selected, some additional configurations may appear:
Max. number of uses of code for this season (unlimited if left blank): Caps the number of times a discount code can be used across your registration.
Min/Max # of Household Registrations to discount: Use this feature if you would like a discount to be automatically applied to more than one registration within a household. For example, if you want the first registration to pay full, but any siblings or subsequent registrations in the household to receive a discount, you would enter a min of "2" and either enter a max # of registrations that can receive the discount, or leave blank for unlimited.
Linked Seasons for Household Multi-Registration Discounts: If you would like families to receive discounts for registering more than one player or for more than one program, you can search for programs/seasons that have been set up and link them together. The min/max will apply across seasons (i.e., if a child registers for both basketball and soccer, they would receive a discount on the second registration with a min of 2). NOTE: The registrations don't have to be done at the same time for the min/max discount functionality to apply.
You can add a text box by going to your Participant Form tab -> + Add Form Item -> Click or Drag a text field onto the form.
Edit the text field -> Name the text field something like "Administrative Code"
Make sure you check the checkbox "Discount Code Lookup" when setting up this field. This will bind any discount code you have added to this text box (the system will search through ALL codes to find a match, so you only need one text field for all discount codes).
Click on Quick Save at the top to save the form changes.
Email the CASE-SENSITIVE code to the members whom you want to receive the discount so they can enter it into the form and receive the discount at checkout.