Learn how to add any opening balances in Payroller with our simple guide below.
The employees that you are entering may have worked for you for a while or you may be changing software providers for STP.
Entering any figures in the Opening Balances section will add these amounts to the employee’s YTD payslip totals, based on the selected “As at” date.
If you have pay runs you have finalised in a previous software do not enter those figures as Opening balances on Payroller as this may double the figures you have reported to the ATO. If you would like to submit STP purely through Payroller you will need to get in contact with your previous software to remove the pay runs submitted from the ATO before you add the Opening balances in Payroller.
Because of that, they might already have some balances.
Step 1: To enter these balances, go to ‘People’.
Step 2: Click the three-dot icon next to the relevant employee.
Step 3: Select ‘Employment details’.
Step 4: Go to ‘Opening Balances’.
Step 5: Enter the balances as needed. Make sure the ‘As at’ date is correct, as this determines which financial year and pay run the opening balances will be added to.
If you have already entered the opening balances and created a pay run, you can still make changes. Go back to ‘Opening Balances’, update the amount, and click ‘Save’. Then, edit and resubmit the pay run so the updated figures are reflected.
In the Opening balances section, you will have the option to add the following balances.
Accumulated annual and sick leave balances
YTD values: Ordinary time earnings, overtime, bonus/commission, director’s fee, Super salary sacrifice, tax, super guarantee employer contributions (RESC), and reimbursement
Paid Leave: Ancillary and defence leave, paid annual, sick and long service leaves, paid parental leave, and worker’s compensation
Allowances: JobKeeper Top-up, award transport payments, Cents per kilometre, task, laundry, overtime meal, qualification, travel and accommodation, tool, and other allowances
Deductions: Pre-tax and Post-tax fees, workplace giving, Child support garnishees and child support deductions
Taxable Fringe benefits
You can also minimise Paid Leave, Allowances, Deductions, and Fringe Benefits by selecting the arrow next to each title.
Step 6: Once done, click ‘Save’.
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