Learn how to finalise reporting for the financial year in Payroller with our simple guide below.
Please log in to www.payroller.com.au and follow the steps below to finalise STP.
At the end of each financial year, you need to notify the ATO that you’ve completed reporting STP for your employees. This is called a finalisation declaration.
This will also make the PAYG summaries (or group certificates) available on your employees' myGov accounts.
You can also generate a report on Payroller to get a summary of all payslips.
In this guide, we will go over two options to finalise STP and finalisation statuses in Payroller.
Please note that if you edit or add a pay run in a financial year you’ve already finalised, you will need to finalise STP again.
Option 1: Using the 'Finalise STP' feature
Step 1: Select 'Finalise STP'.
Step 2: Choose the financial year you’re finalising STP for.
Step 3: Click 'View & Adjust' for the employee you want to finalise.
Step 4: Adjust the YTD Summary as needed, then click 'Done'.
Please note that if you are on STP Phase 2, each figure is reported individually. This means that Ordinary Time Earnings include amounts that have been salary sacrificed. After submission, the ATO will deduct the salary sacrifice amount from the total gross earnings.
Step 5: Repeat for any other employees by clicking 'View & Adjust' for each one.
Step 6: Once all adjustments are made, click 'Finalise STP'.
If you’ve made changes to your finalisation but wish to finalise STP later, you can select ‘Save’. This will save your changes as a draft.
Step 7: Submit the STP.
You can edit and finalise STP multiple times. Any edits or additional finalisation submissions will update the previous STP finalisation for that financial year.
Option 2: In your final pay run
Step 1: Select ‘+New Pay Run’.
Your final pay run for the financial year should have a payment date that is on or before the 30th of June.
When finalising STP, payment dates falling on or after the 1st of July will be included in the next financial year, in accordance with ATO guidelines.
If you have already created the pay run for the financial year, you can simply edit the pay run and proceed with Step 3.
Step 2: Choose the desired Pay Run Period, Pay Period Ending, and Payment Date, then click ‘Let’s Start!’.
Step 3: Add and review your pay run as needed, then select ‘Next’.
Step 4: In the Review section, look for the heading ‘EOFY Final’. Below this, you'll see boxes you can tick.
Step 5: Tick the boxes for all employees you wish to finalise reporting for in the relevant financial year.
Step 6: Click ‘Save’ or ‘Save & Send Payslips’.
Step 7: Submit the STP.
The ATO will now be notified that you have completed STP reporting for the financial year.
If you’ve already finished your final pay run and didn’t tick these boxes, you can edit the pay run, tick the boxes, and then report STP again.
If you accidentally ticked the box before understanding what it meant, simply edit the pay run, untick the boxes, and resubmit the STP.
Different finalisation statuses and what they mean
There are four different types of statuses for STP finalisation.
Draft: Any adjustments that have been saved but not yet finalised for STP.
Pending: Once you submit STP, it will show as pending until it is finalised by the ATO.
Finalised: STP that has been finalised and submitted to the ATO.
STP Failed: STP could not be submitted to the ATO.
During the end of the financial year, there may be delays in processing due to a high volume of submissions. Please allow up to 72 hours for processing.
If your status hasn’t changed to finalised, or if it has been marked as finalised but hasn’t updated on your ATO portal, please try resubmitting the STP finalisation. If the issue persists, feel free to contact us at hello@payroller.com.au.
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