TL:DR

1) Understand the limitation

In Version 1, Pegasus does not allow hard caps on class registrations.
This feature will be built into Version 2 (release ETA: Oct–Nov).
Until then, use the cash/check at show workaround so you can approve riders before they pay.

When creating/editing your event, go to the Payments step.
Turn ON the toggle/checkbox: Allow people to pay by cash or check at the show.
Save changes (or click Next if still building the event).
- Riders will now see this option at checkout.

Go to the Questions step in event setup.
Add a custom question with wording like:
“Please note: this is an application. We will notify you if you are accepted into the clinic. On the next screen, please select ‘Pay by cash or check at the show.’ You will only be charged if selected. Type ‘I understand’ below.”
Make this question Required.
- Riders must type I understand before moving forward.
- This acts as a “speed bump” so they slow down and follow instructions.

Riders register as usual (enter rider, horse, fees, roles, paperwork).
On the Custom Questions screen, they see the acknowledgment text.
- They must type I understand to continue.
On the Payment screen, they choose Pay by cash or check at the show.
They click Submit Registration.
- Their entry is created but no payment is taken.

This ensures no refunds are needed if you later scratch them.

Go to your Manage Event Dashboard.
All new entries will display as Cash under payment status.
Review entries and decide who to accept.
For riders not accepted:
- Open their entry → click Scratch.
- Because no payment was collected, there’s nothing to refund.
For riders accepted:
- Message them directly through Pegasus or your usual channel.
- Ask them to log back in and pay online or pay in person (cash, check, Venmo, PayPal, etc.) at the clinic.