Setups are where everything in your studioâs booking system comes together. They define the combinations of:
Which room is being used
Which base services can be offered in that room
Which add-ons are available alongside those services
Without setups, your booking page simply canât function. They are the first step in the client booking flow, and control what options clients see throughout the rest of the journey.
đ„ Watch Video Explainer
đ§ Where to find it:
Admin Panel â Setups
đ What a Setup includes:
When creating or editing a Setup, you define:
Name â This is client-facing, and will appear on the booking page (e.g. âThe Cove â 2 Seatsâ)
Assigned Room â Choose from your created rooms (each setup connects to one room)
Base Services â Select which core offerings are available with this setup
Add-Ons â Choose which extras will be offered during the booking flow when this setup is selected
Max Recording Seats â This determines how many people can be booked in this setup (also shown during booking)
đĄ The name, room, and seat count help clients choose the right environment based on their needsâespecially if you're offering multiple formats like solo booths or 4-person roundtables.
đ Why this connection matters:
Setups are what make your services actually bookable.
If a base service or add-on isnât linked to a setup, it wonât appear in the booking flowâeven if itâs configured and visible elsewhere.
Hereâs how it fits into the booking logic:
Booking Step | Controlled by... |
Step 1: Setup | Setups |
Step 2: Base Service | Setups (whatâs allowed) |
Step 3: Add-Ons | Setups (whatâs available) |
Step 4: Payment | Studio settings + bundles |
đïž Use cases for multiple setups
You can create multiple setups for:
The same room with different service or add-on configurations
âExample: One setup allows âRecording Onlyâ with no add-ons; another includes advanced services and full edit support.Different seat configurations
âExample: âThe Nest â 2 Seatsâ vs. âThe Nest â 4 SeatsâDifferent use types or styles
âExample: âSolo Audio Boothâ vs. âFull Video Podcast Setupâ
â ïž Common mistakes to avoid:
If a client says they canât see a service or add-on, double-check that itâs linked to a setup
Make sure setups reflect whatâs physically possible in the assigned room
Avoid duplicate or confusing namesâkeep naming clean and descriptive
Ensure base services and add-ons are already created before building a setup
đ§ Setup vs. Room
This is a key distinction to understand:
Feature | Room | Setup |
Level | Backend-only (admin view) | Client-facing (booking flow) |
Purpose | Represents physical space | Represents a bookable configuration of that space |
Where it connects | Linked to calendar (Google, etc.) | Linked to base services and add-ons |
Booking logic | Not visible to clients | Appears as Step 1 in the booking flow |
Think of the Room as the space, and the Setup as the experience youâre offering inside that space.
â Summary:
Setups are the heart of the booking logic on Podyx. They tell the systemâand your clientsâwhatâs available, where itâs happening, and how it's configured. Without them, services and add-ons donât appear, and bookings can't be created.
Spend the time to set them up clearly, and everything else will flow naturally.