Who this is for: studio operators (admin panel) · Product: Podyx V2
The in-app calendar is the live control surface for your studio. It is not just a view of what is booked, it is where you create bookings, hold time, and see at a glance how busy you are. Find it in the main navigation, below Dashboard and Collaboration.
🎥 Watch the walkthrough
🔧 Where to find it
Admin Panel → Calendar
🔄 Two-way sync with Google Calendar
The calendar syncs both ways through your integrations. You can map each room to its own calendar, so bookings land in the right place, and anything you create in Podyx appears in Google Calendar too. If your team lives in Outlook or iCal, you can mirror the same schedule there.
Events that already exist in a connected calendar show up in Podyx as slot blockers, with their details visible so you can see at a glance what is holding that time.
💡 Deleting a recurring event in Google Calendar now frees the time for every date in the series — not just the first occurrence. Any time that was stuck from a series deleted before this fix has already been cleared automatically.
📧 Calendar invites for your customers
Customers receive one calendar invite per session — the one attached to their Podyx confirmation email. Your studio's Google Calendar no longer sends a second, duplicate invite alongside it.
That invite stays in step with the booking:
Reschedule a session and the invite moves to the new time in the customer's calendar.
Cancel a session and the invite disappears from their calendar.
💡 Bookings that were synced to Google before this change still list the customer as a Google attendee. That clears itself as those sessions pass — nothing for you to do.
👀 Views and filters
Weekly view for day-to-day scheduling.
Monthly view, color-coded so busy days stand out instantly.
Daily view for a focused look at one day.
Filter by room, one or several at a time.
Show or hide buffers, depending on whether you want the true picture or the clean one.
💡 Leave the calendar open on a screen in the studio as a live schedule for whoever is on shift.
➕ Create bookings straight from the calendar
Click an open slot and build the booking without leaving the view. This opens the same admin booking form you get from the Sessions tab or a client profile — setup and base service, recording seats, duration, additional services and file transfer options, notes, guests, billing details, a price override and a promo code, plus whether to send a payment link or issue an invoice.
👉 See Admin Bookings & Pay Later for the full field reference.
Starting from the calendar is the right choice when the time is what matters and you are hunting for a gap. Starting from a client profile is better when you already know who you are booking for.
Payment links can be set to expire in minutes, hours, or days — a "1 day" link rather than 1,440 minutes, and 2 hours by default. You control how long the slot is held before it is released back to the public.
You can also create bundle bookings and slot blockers from the same place.
🧠 Why it matters
One source of truth. Your studio calendar and your personal calendar stop disagreeing.
Phone bookings take seconds, because you can build one while the client is still talking.
Held slots do not leak, since unpaid holds release automatically.
The month view is a business report in disguise, showing your quiet weeks before they arrive.
✅ Summary
Connect each room to its calendar, pick the view that suits the moment, and use the calendar as your working surface: create bookings and blockers directly, send payment links with an expiry in minutes, hours or days, and let two-way sync keep everything else honest. Customers get a single calendar invite that follows the booking when it moves or is cancelled.
Related: Admin Bookings & Pay Later · Slot Blockers · Conflicts · Availability · Sessions · Booking Rules