Area

What the assistant can do

What it looks like

Time tracking

Starts, pauses and stops the stopwatch; logs, corrects and deletes time records; approves them; adds labels

At five in the afternoon you dictate what you did today. A minute later the whole day is logged — split by project, with tasks and labels.

Reports

Adds up tracked time by project, client, task, person or label over any period, and downloads the result as a file

A client asks what they paid for in August. Before they finish their coffee they have the breakdown by task and by person — and you see how many hours the team put into the job and what share of them ended up on the invoice.

Tasks

Creates and edits tasks, several at once; moves them to another status; archives finished ones; attaches files; tidies your personal to-do list

After a meeting you have twelve tasks in your head. You say them in one breath and all of them are created, assigned and dated.

Sprints

Creates, starts and closes a sprint and moves tasks into it

Mid-sprint, an urgent job lands. You say which tasks drop out and which come in — and the sprint is rearranged without you dragging a single card.

Projects

Creates a project, including from a template of an earlier one; edits it; archives it; shows who is on it and how much of the budget is used

You ask which running projects have used more than 80 % of their budget. You get three — while there is still time to do something about them.

Task workflow

Edits the board columns and the statuses your tasks move through — say To do → In progress → Done

You take over a project from a colleague and don’t understand the statuses they set up. You ask how tasks move across the board and get an explanation, with the number of tasks in each column.

Clients

Creates and edits a client and their contact persons, and archives them

You photograph a business card from a meeting. By the time you’re behind the wheel, the client and the contact person are in primaTime.

Invoicing

Builds an invoice and its line items, shows earlier invoices and the invoicing settings

Last day of the month, one sentence. Invoices for every client are waiting for your review, each with hours broken down by task.

Rates and costs

Shows, sets and edits hourly and flat rates, costs and bank accounts

Your prices go up in January. You ask where the old rate is still in place. You get a list, and whatever you approve the assistant rewrites — no opening projects one by one.

People and teams

Shows colleagues and edits their details, invites a new one, builds teams and sets who may see what

You ask who has the most deadlines landing next week and who has room. You assign the new job to the second person before the meeting is over.

Labels and filters

Sets up labels, saved filters and quick filters

You want to see overdue, top-priority tasks that nobody is assigned to. You describe it in one sentence and have a saved filter — three conditions everyone would otherwise click together themselves.

Workspace

Confirms who you are and which workspace you are working in

A colleague asks which workspace the assistant should be logging into. You send them one sentence: “Ask it where you are.”