The designer reviews your quote
Once you send a quote, the designer reviews it product by product against their own spec and either accepts or declines each line individually, they don't have to accept the whole quote as one block. You'll be notified by email and in-app either way.
Because studios often request quotes from more than one supplier for the same products, your quote may be reviewed alongside others before a decision comes back, so it's normal for this to take a little while. If the designer has questions about your pricing or specs, they'll usually follow up directly rather than declining outright; if you don't hear anything, there's nothing else for you to do until they respond or re-engage.
On your side, the project's Opportunities tab groups everything by stage so you can see at a glance where each product stands.
With designer: sent, awaiting a decision
Accepted: designer has added the product to their schedule
Rejected: designer has rejected the product or quote
Access removed: designer has removed you from the project
When there's a decision to review, a banner appears at the top of the Opportunities tab ("X updates from [Studio Name]") with a Review button.
Reviewing the outcome
Clicking Review opens a side-by-side comparison for each product: Your spec (what you sent) against Designer spec (what they've confirmed), field by field - product name, brand, SKU, lead time, RRP, trade price and quantity. An Updated, Accepted or Rejected badge and a timestamped note confirm what happened. Updated when the designer's changed something, Accepted or Rejected once a decision's been made on a suggested change.
This is a good moment to double-check nothing changed on their end that you weren't expecting, the comparison makes any difference between what you quoted and what they've locked in immediately visible. Click Done to close out each reviewed item; once you've gone through all of them, the banner clears.
What "accepted" actually means
An accepted quote means the product has been added to the designer's schedule at your quoted price and lead time, it does not mean a guaranteed sale. On the designer's side, the product still shows as a draft in their schedule, with a note that the quote's been accepted, visible under their Procurement tab.
In practice: acceptance is the studio confirming your pricing and specs are what they want to work with. The order itself, the step that actually commits to buying, comes later.
If a product is updated
An Updated badge just means the designer has changed something, price, lead time, quantity or another detail - since you sent your quote. It's a notification, not a decision: nothing's been accepted or rejected, it's just letting you know what's changed on their end.
If a product is rejected
A rejected line gets a Rejected badge, and the designer may leave a short note explaining why. It just means that particular product isn't going ahead — the rest of your quote, and the project itself, are unaffected.
If your access is removed
Occasionally a designer removes your access to a product, or deletes it from the project. You'll see a This product is no longer shared with you message and won't be able to view it or propose further updates. If you think it's a mistake, contact the designer directly, Programa doesn't restore access on its own.
Whichever of these you're looking at, there's nothing further for you to do until the designer acts, except once something's been accepted, since that's when the order process itself begins. See Managing purchase orders for what happens from there.
Next: see Receiving a purchase order for what happens once the studio places an order against your accepted quote.