Manual Timesheet Client Authorisation
Ever wanted the client to approve a manual timesheet? Well, now you can.
Key Details:
A new toggle has been created in the Assignment settings - 'Manual Timesheet Client Authorisation'.
When enabled, manual timesheets will be sent for client authorisation (the available client authoriser will be based on the 'Timesheet Authorisers' chosen in the assignment settings).
If 'Organisation approval required' is toggled on, the organisation user will still need to approve the timesheet before it reaches 'Approved' status. If not, then the timesheet will reach 'Approved' status after client authorisation.
Rounding Calculation Revamped
Rounding calculations have been refined to ensure consistency throughout the entire application, PDFs, reports, as well as Xero Push.
Key Details:
Timesheet values are now stored and rounded to two decimal places at the line-item level.
The rounded line-item values are totalled to provide the total sum (as opposed to summing all the values and then rounding at the end).
As invoices and remittances use the stored values from timesheets, this mitigates any discrepancy between the timesheet values and batch values.
Xero Push will now work for each line item (as opposed to sending a sum value which gets rounded after) to facilitate consistent values between applications.
Key Benefits:
Ensures consistency across timesheets, invoices, remittances, PDFs, and reports.
Eliminates rounding variations that previously occurred during batching.
Improves accuracy by maintaining a uniform rounding approach throughout the application, and cross-application for Xero.
Note -
Since values are rounded at the line-item level, there may be minor differences between manual calculations and system calculations due to cumulative rounding adjustments.
Expenses - VAT on VAT
The expenses VAT on VAT logic in the application has been revamped to address the client VAT being applied to remittance expenses, leading to incorrect tax calculations.
Key Details:
Client VAT no longer applies to remittance expenses, and will now only apply to sales invoice expenses.
Supplier VAT is applied to payment remittance expenses in its' place.
Key Benefits:
Eliminates incorrect VAT application for remittance expenses.
Improves tax calculation accuracy and compliance.
Maintains consistency across both timesheet and expenses.
Timesheet and Expense VAT Exempt Logic
We have introduced VAT Exempt Logic at the timesheet and expense level to provide greater flexibility in VAT handling based on supplier and assignment settings.
Timesheet VAT Exempt Logic
A new " VAT Registered" flag has been introduced in Supplier Settings.
When enabled, the 'VAT number' and 'Tax Rate' field will appear, with the captured tax rate applying across all remittance values for the supplier.
When the 'VAT Registered' field is toggled off, the supplier VAT will be considered exempt.
Supplier VAT is captured at the time of timesheet creation and stored for reference. Users can override VAT settings even if supplier settings are modified later, allowing flexibility to apply exempt logic at the line-item level.
Expense VAT Exempt Logic
The 'Include VAT' toggle in Assignment Settings have been replaced with a radio button allowing for two options: 'Reimbursement' and 'Disbursement':
Reimbursement: VAT will be applied to expenses.
Client VAT is applied to invoice expenses.
Supplier VAT is applied to remittances expenses.
Supplier VAT will be exempt when the supplier is not VAT registered.
Disbursement: Expense VAT is treated as exempt.
No VAT will not be applied.
Client VAT will be set to 0.00%.
Supplier VAT will be marked as exempt.
Key Benefits:
Greater control over VAT application for timesheets and expenses.
Improves tax calculation accuracy and compliance.
Additional Features and Fixes:
The date through Xero Push for Remittances has been fixed.