Once you have received your log in email, activated your account, you are now ready to start creating your timesheets.
Never logged into Quartz before, activate your account here:
If, as a Contractor you are logged into the Contractor portal and you do not have the ability to create a timesheet, contact your Organisation directly and ask them to provide you with access.
Once you have access and are logged into the Contractor Portal you will notice a button to Create a Timesheet
There are three different ways that your agency may have set-up your contractor timesheets to be approved, clarify with your Organisation if you are unsure which is the case.
Use the dropdowns to view the options and choose the most suitable one for you.
Option 1 Create Timesheet - Timesheet with ORGANISATION Approval
Option 1 Create Timesheet - Timesheet with ORGANISATION Approval
Enter your units and submit your timesheet directly to the organisation
Log into the Contractor Portal and press the CREATE TIMESHEET button.
You will then be taken to the below screen.
Assignment: Mandatory - Select the assignment the timesheet is for from the drop-down box.
Month: Mandatory - Select the month the timesheet is for from the drop-down box.
Weeks: Mandatory - Select the period the timesheet is for from the drop-down box.
Did not work this period: If the Contractor did not work at all for the week - simply click this box and click submit to submit a no hours worked timesheet.
Notes: Optional - Enter in any notes that the Client/Organisation may need to know, as required.
Days and Dates will automatically default as per the period selected.
Rate Type: Mandatory - Select the appropriate rate type, if the correct rate is missing, the Organisation will need to be contacted to add the correct rate to the Assignment.
Units: Mandatory - Enter in the number of units - it will be either hours or days as per the assignment.
Plus Icon - Optional - If multiple rate types have been worked per day, additional lines may be added.
Copy Icon - Optional - If the same amount of units were worked each day Mon-Fri pressing the copy icon will copy this figure down the page.
Draft - Save the timesheet as a Draft - the timesheet can then be accessed by the Contractor from the Contractor Portal dashboard under the ‘Un-approved timesheets’ tab.
Submit - Press to submit timesheet to Organisation for approval.
Option 2 Create Timesheet - Timesheet with CLIENT Approval
Option 2 Create Timesheet - Timesheet with CLIENT Approval
Enter your units and select the Client that is responsible for approving your timesheet for that week/ month.
Log into the Contractor Portal and press the CREATE TIMESHEET button.
The contractor will then be taken to the below screen.
Assignment: Mandatory - Select the assignment the timesheet is for from the drop-down box.
Month: Mandatory - Select the month the timesheet is for from the drop-down box.
Period: Mandatory - Select the period the timesheet is for from the drop-down box.
Authorised By: Mandatory - Select the client user who is required for authorization purposes. The Authoriser is assigned to the particular assignment, if there is a problem with who has been assigned, speak to the Organisation as they maintain this field.
Did not work this period: If the Contractor did not work at all for the week - simply click this box and click submit to submit a no hours worked timesheet.
Notes: Optional - Enter in any notes that the Client/Organisation may need to know, as required.
Days and Dates will automatically default as per the period selected.
Rate Type: Mandatory - Select the appropriate rate type, if the correct rate is missing, the Organisation will need to be contacted to add the correct rate to the Assignment.
Units: Mandatory - Enter in the number of units - it will be either hours or days as per the assignment.
Plus Icon - Optional - If multiple rate types have been worked per day, additional lines may be added.
Copy Icon - Optional - If the same amount of units were worked each day Mon-Fri pressing the copy icon will copy this figure down the page.
Draft - Save the timesheet as a Draft - the timesheet can then be accessed by the Contractor from the Contractor Portal dashboard under the ‘Un-approved timesheets’ tab.
Submit - Press to submit timesheet to Organisation for approval.
Option 3 Create Timesheet - Timesheet with UPLOAD required
Option 3 Create Timesheet - Timesheet with UPLOAD required
For this option you will need to enter your units worked, save your timesheet as a draft and then attached images of your timesheets as evidence required by Organisation to submit your timesheets
Assignment: Mandatory - Select the assignment the timesheet is for from the drop-down box.
Month: Mandatory - Select the month the timesheet is for from the drop-down box.
Period: Mandatory - Select the period the timesheet is for from the drop-down box.
Image Upload: Mandatory - Upload a document of the timesheet. The Authoriser is assigned to the particular assignment, if there is a problem with who has been assigned, speak to the Organisation as they maintain this field.
Did not work this period: If the Contractor did not work at all for the week - simply click this box and click submit to submit a no hours worked timesheet.
Notes: Optional - Enter in any notes that the Client/Organisation may need to know, as required.
Days and Dates will automatically default as per the period selected.