Overview
RepeatMD provides promotional copy you can add to appointment reminders to highlight your Patient App launch. Use these templates in confirmation or reminder messages so patients sign up before their visit.
This article includes a Google Doc with full templates plus ready-to-paste text snippets for custom or fixed welcome offers.
This article is for practice owners, managers, and front-desk staff who send appointment reminders outside RepeatMD.
Before You Start
Open the appointment reminder Google Doc template and make a copy to edit in your browser.
Copy your app link from the Admin Panel under App Builder → Home → App Link.
Shorten your URL if your texting platform has character limits. See Shorten your URL with Bitly.
Know your welcome offer amount or custom wording before replacing placeholders.
Why It Matters
Appointment reminders reach patients when they are already thinking about their visit. Adding your app link and welcome offer there can:
Increase sign-ups from patients with upcoming appointments.
Prime patients for in-office conversations about memberships and packages.
Reduce separate marketing sends by embedding launch copy into existing workflows.
How It Works
Google Doc source. The linked Google Doc contains full email and text templates. Make a copy, then edit placeholders for your practice.
Placeholder rules.
Replace
<LINK>with your app URL.Replace
[WELCOMEOFFER]with your configured welcome offer text.Add your practice name where indicated in the Doc.
Snippet library below. Use these lines directly in SMS or email if you prefer short inserts instead of the full Doc templates.
Step-by-Step Instructions
Use the Google Doc templates
Open the appointment reminder Google Doc.
Select File → Make a copy (or use the Doc’s copy workflow).
Copy the email or text message section you need.
Paste into your EMR, scheduling system, or texting provider.
Replace
<LINK>with your app URL.Replace welcome offer and practice name placeholders.
Paste short text snippets
Copy a line below and personalize placeholders before sending.
Custom welcome offer
“…Get [WELCOMEOFFER] at your next visit when you sign up for our new app: ”
“…Don’t forget to sign up for our new app and get [WELCOMEOFFER]!: ”
“…Before your appointment sign up for our app to get [WELCOMEOFFER] and see our memberships! ”
Welcome offer: $25 towards your service
“…Get $25 towards your next visit when you sign up for our new app: ”
“…Don’t forget to sign up for our new app and get $25 towards your visit!: ”
“…Before your appointment sign up for our app to get $25 towards your visit and see our memberships! ”
Welcome offer: $50 towards your service
“…Get $50 towards your next visit when you sign up for our new app: ”
“…Don’t forget to sign up for our new app and get $50 towards your visit!: ”
“…Before your appointment sign up for our app to get $50 towards your visit and see our memberships! ”
Best Practices and Pro Tips
Send reminders 24 to 48 hours before the appointment when your system allows scheduling.
Keep SMS under carrier limits by using a shortened app link.
Match welcome offer copy to what patients see in the Patient App at sign-up.
Train front desk staff to mention the app at check-in if the patient has not signed up yet.
Common Mistakes and FAQs
Q: Can I use these in RepeatMD text blasts?
A: Yes. See Send text messages (Admin Panel) for in-admin sending.
Q: What if my welcome offer is not a dollar amount?
A: Use the Custom welcome offer snippets and replace [WELCOMEOFFER] with your offer text (for example, a free product or bonus treatment).
Q: Should I include the full URL or a short link in texts?
A: Use a shortened link for SMS. See Shorten your URL with Bitly.
Next Steps and Support
Need help? Email support@repeatmd.com