💼 Running Payroll – User Guide

🧾 Overview

Once timesheets are approved, you can process payments for employees and contractors using Roll Credits’ Payroll Run functionality. This includes:

Reviewing submitted timesheets
Selecting who to pay
Running payroll
Generating payroll invoices
Sending reminders

📍 Accessing the Payroll Run Feature

To get started:

Navigate to the Payroll section in the left-hand sidebar.
Select Review Timesheets.
You'll see timesheets grouped under status-based tabs:
- All
- Approved
- Pending
- (and others)

▶️ Running Payroll

Using the “Run Payroll” Button

You’ll find the Run Payroll button in both the All and Approved tabs.

No timesheets selected:
The button will show:
Run X approved for payroll (X = number of approved, unpaid timesheets)
Specific timesheets selected:
The button updates to:
Run X selected for payroll

🔘 Button States

State	Meaning
✅ Enabled	Approved and unpaid timesheets are ready to process
🚫 Disabled	No timesheets are eligible for payroll (hover to see the reason tooltip)

Tooltip Example:

“There are no approved and unpaid timesheets that payroll can be run for.”

✅ Selecting Timesheets

You have two options:

Run All Approved:
Simply click Run X approved for payroll without selecting anything.
Run Selected Only:
Check the boxes next to specific employee names, then click Run X selected for payroll.

📋 Payroll Run Confirmation

After clicking the Run Payroll button:

A confirmation modal will appear showing payroll details.
Review to verify everything is accurate.
Click Confirm to finalize and run payroll.

📦 After Running Payroll

Once payroll has been processed:

A payroll invoice will be automatically generated
(See our [Payroll Invoices Guide] for details.)
The selected timesheets will be marked as paid
The system will update the status of all processed timesheets

🔔 Sending Reminders to Employees

If some employees haven’t submitted their timesheets:

Go to the All tab
Click Send reminder to all

This sends automated reminders to any users with unsubmitted timesheets.

Note: The button will be disabled if no reminders are needed.

🛠️ Need Help?

For additional support, reach out to our team at
help@rollcredits.io

❓ Running Payroll – FAQ

1. Where do I go to run payroll in Roll Credits?

To run payroll:

Navigate to the Payroll section in the left sidebar.
Click on Review Timesheets.
You'll see all employee timesheets organized by status (All, Approved, Pending, etc.).

2. What does the “Run Payroll” button do?

The Run Payroll button allows you to process payments for approved timesheets. It appears on the All and Approved tabs.

If no timesheets are selected, it will say:
Run X approved for payroll
If you select specific timesheets, it will say:
Run X selected for payroll

3. Why is the Run Payroll button disabled?

The button is disabled when there are no approved and unpaid timesheets available to process.

Hover over the disabled button to see a tooltip explanation like:
“There are no approved and unpaid timesheets that payroll can be run for.”

4. Can I choose which timesheets to run payroll for?

Yes! You have two options:

Run all approved timesheets: Click the button without selecting anything.
Run specific timesheets: Select individual timesheets using the checkboxes next to employee names, then click the button.