⏱️ Timesheet Management User Guide

The Roll Credits Timesheet Management System allows productions to track employee work hours, calculate overtime, and streamline payroll processing — all in one place.

📌 Overview

With Roll Credits, you can:

Record workday details such as call times, meal breaks, and wrap times
Track and calculate overtime, meal penalties, and special compensations
Save and submit timesheets using a simple, structured workflow

📋 Timesheet Components

Each timesheet tracks the following for each workday:

Field	Description
Call Time (In1)	When the employee begins work
Meal 1 Out (Out1)	Start of the first meal break
Meal 1 In (In2)	Return from the first meal break
Meal 2 Out (Out2)	Start of the second meal break (if applicable)
Meal 2 In (In3)	Return from the second meal break
Wrap Time (Out3)	When the employee finishes work for the day

✍️ Entering Timesheet Data

You can enter time data manually for each day of the week. Roll Credits also allows partial time entry while a timesheet is still in draft.

🔄 Partial Timesheet Entry

Save time entries progressively as the day unfolds
Avoid validation errors while in draft mode
Submit only when all required fields are complete

⚠️ Partial entries are only allowed for draft timesheets. Submission requires full completion.

🔄 Timesheet Workflow Stages

Each timesheet follows this lifecycle:

Draft – In-progress, editable, allows partial data
Submitted for Approval – Complete and ready for manager review
Approved – Locked and ready for payroll
Rejected – Returned to employee for corrections

➕ Creating & Editing Timesheets

✅ To Create a New Timesheet:

Navigate to the Payroll section
Select the employee
Choose the week for the timesheet
Enter time data
Click “Save” to store as a draft

✏️ To Edit an Existing Timesheet:

Go to the Payroll section
Locate and open the timesheet
Make changes
Click “Save” to update

📝 You can save partial data in draft mode, but full entry is required for submission.

📤 Submitting Timesheets for Approval

To submit:

Ensure all required time fields are completed
Double-check for accuracy
Click “Save and Submit for Approval”

⚠️ All times must follow logical and chronological order to pass validation.

✔️ Timesheet Validation Rules

Status	Validation Level	Requirements
Draft	Minimal	Allows partial entries
Submitted/Approved	Strict	Requires complete time sequence: In1 → Out3, with valid breaks

🧮 Automated Calculations

Roll Credits calculates:

Total Hours (excluding meal breaks)
Overtime (based on local/state rules)
Meal Penalties (when break rules are violated)
Total Pay (includes hourly rates, OT, and extra comp)

💵 Additional Compensations

Add compensations like:

Kit Fees
Box Rentals
Special Skills Pay
Other Production-Specific Items

These are entered directly into the timesheet on a per-day basis.

💡 Tips for Effective Timesheet Management

💾 Save frequently while working in draft mode
🕓 Use partial entries to update timesheets throughout the day
🔍 Review carefully before submission
📅 Use daily tabs to switch between workdays
❗ Check for validation messages before clicking submit

🛠️ Need Help?

For questions or troubleshooting related to timesheets, reach out to us at:
📧 help@rollcredits.io

Absolutely! Here's a concise and well-structured Timesheet Management FAQ based on your user guide. It covers the most common user questions and can be adapted for a help center, internal guide, or in-app support.

❓ Timesheet Management – FAQ

1. What is the Roll Credits timesheet system used for?

The timesheet system allows you to:

Track daily work hours
Record call and wrap times, meal breaks, and overtime
Submit timesheets for manager approval
Calculate total pay and any additional compensations

2. What fields do I need to fill out in a timesheet?

You’ll typically complete the following for each workday:

Call Time (In1) – When work begins
Meal 1 Out / In (Out1 / In2) – First meal break
Meal 2 Out / In (Out2 / In3) – Second meal break (if applicable)
Wrap Time (Out3) – End of workday

3. Can I save a timesheet without completing it?

Yes! You can save a partial timesheet while it's in draft status. This lets you enter time progressively throughout the day without triggering validation errors.