Creating a pay run brings together approved timesheets for a roster period so wages can be reviewed, verified and prepared for processing. Pay runs allow managers to import timesheets, check individual employee details, certify accuracy and generate audit reports for approval where required. This ensures payroll is calculated correctly, supports internal checks and provides a clear record before wages are processed. This guide explains how to create a pay run.
Quick Guide
Creating Pay Runs
From the Dashboard, click the cog in the top right.
Select Payroll Entries from the drop-down menu.
This opens the payroll dashboard.
Click the green New Pay Run button.
The pop-up will default to the next payroll period due.
Make any required changes to the date selections.
Under Import Timesheets, tick Timesheets for this pay period.
Click Create.
Approved timesheets for the selected period are now added to the pay run.
To verify accuracy, each imported timesheet must be checked individually.
Click the arrow next to an employee’s name.
Review the timesheet details.
Hover over the employee’s name.
Click the pop-up tick to confirm the details are correct.
A green tick indicates the timesheet has been approved.
Repeat this process for all employees in the pay run.
The pay run is now ready for processing or approval.
To send for approval, click Reports.
Select Draft Audit Report from the drop-down menu.
Choose the report elements you want included.
Click Run report.
Download the report as a PDF or Excel file.
Forward the report for approval.
Once approval is received, the pay run is ready to be processed.