In ScribbleVet, a practice account administrator can increase or decrease the number of veterinarian seats at any time from the Seats tab. Adding a seat is charged immediately on a prorated basis; removing a seat takes effect at the end of the current billing cycle.
Before you begin
You must be a practice account administrator to add or remove seats.
Seat management is only available on the web app at web.scribblevet.com—not on mobile.
Add seats
Adding a seat is charged immediately, with a prorated amount for the remaining days in your billing period.
Click the gear icon ⚙️ at the top right to open Settings, then select Practice.
Click the Seats tab, then click Add or remove seats to open the Manage Seats window.
Use the + stepper to increase the Full-time or Part-time seat count. The Current bill total updates in real time as you adjust.
Click Save Changes. A prorated charge is applied immediately for the remainder of the billing period.
Remove seats
Removing a seat takes effect at the end of the current billing cycle. There is no prorated refund.
Click the gear icon ⚙️ at the top right to open Settings, then select Practice.
Click the Seats tab, then click Add or remove seats.
Use the − stepper to decrease the Full-time or Part-time seat count.
Click Save Changes. The seat remains active through the end of the current billing cycle—the veterinarian keeps access until renewal.
Note: After removing a seat, your billing page will show a Pending update with the date the lower total takes effect. There is no need to unassign the veterinarian mid-cycle. |
Frequently asked questions
Will a veterinarian lose access immediately when I remove their seat?
No. The veterinarian keeps full access until the end of the current billing cycle. The seat change takes effect at renewal.
Is there a refund when I remove a seat?
No. Seat removals are not prorated—the seat runs through the end of the billing period.
Still need help?
Contact support via live chat or email support@scribblevet.com