Before you start
Make sure shareholder details are up to date, including:
Name
Physical address
NZ IRD number
Tax residency (RWT / NRWT status)
Bank account details
Shareholders can update these via Custom fields or as an administrator, you can edit them here.
Create a new dividend distribution
Go to Dividends
Click New dividend distribution
Enter dividend parameters
Basic setup
Fill in the required details:
Dividend title – e.g. FY26 Interim
Toggle Customise shareholder statement (Optional)
Calculate dividend in – currency (e.g. NZD)
Record date – determines who is eligible
Payment (distribution) date – when payments are made
Select eligible share class(es)
If different share classes require different treatment, create separate dividends.
Imputation settings (NZ)
Fully imputed at 28% – default
Supplementary dividend for non-residents – optional for NRWT ≥ 15%
You can choose to include a supplementary dividend for non-residents who have an NRWT of 15% or more. If you do not pay a supplementary dividend for non-residents, then toggle this to the off position.
Calculate the dividend
Click Calculations
Cancel - exit the dividend without saving.
Enter monetary value:
Cash available for dividend, or
Dividend per share
Note, these will auto-calculate each other.
You’ll also enter or confirm:
Imputation credits
Imputation ratio (can be adjusted to match 28%)
Click Save and review
Review results
You’ll see:
Dividend per shareholder
Gross / net dividend
Imputation credits
RWT / NRWT amounts
⚠️ Yellow warning icons indicate missing info (e.g. IRD numbers).
You can also:
Download individual shareholder statements (PDF)
Export reports (CSV)
Export as CSV
Export IR DWT bulk upload
Export IR NRWT bulk upload (beta testing)
View company-level statement
Lock the dividend
Click Lock dividend
This:
Freezes calculations
Prevents changes from shareholder updates
You can unlock if changes are needed.
Publish the dividend
Click Publish
Confirm
by clicking confirm, you are willing for investors to be automatically notified via email that their dividend statement is available to be viewed and downloaded from their own Sharesies Private account.
Cancel
to return to the generated dividend statements.
Publishing will:
Lock the dividend permanently
Notify shareholders via email
Make statements available in their portal
Update any relevant balances
Treasury stock (New Zealand)
Do you have treasury stock that you want to exclude from your dividend distribution? Sharesies Private is set up to recognise where a company holds shares in itself (with the same entity ID number) and will exclude this shareholder and its shares from the dividend distribution.
For example, if Conductr Limited (ID 87091) holds 121,455 ordinary shares in Conductr Limited (ID 87091) and you are doing a dividend to ordinary shareholders, then the 121,455 ordinary shares will be excluded from the dividend calculations.
Download a dividend report by shareholder for a date range
To download an aggregate dividend report by shareholder for a date range, visit the 'Dividend reports' page.
Click on the button Export as CSV.
Select your From date and your To date
Example, the start date and the end date of the financial year.
Click Download CSV.
A CSV file is exported to your downloads folder.
Key tips
Double-check all calculations before publishing
Ensure shareholder tax + bank details are complete
Use CSV exports for IRD filing and reconciliation
Only include one share class per dividend if apportionment differs
Disclaimer
Sharesies Private does not provide advice of any kind.
Sharesies Private's dividend feature is currently in beta, and as such, reliability cannot be guaranteed. Maintaining accurate and timely shareholding details (including using the dates share transactions occurred - not the date when they were recorded the Companies Office - and ensuring shareholders correctly declare their withholding tax rates) in Sharesies Private is a critical part of the process for accurate calculations.
The generated dividend statement calculations should be checked to ensure the company advisor / administrator is satisfied.
Sharesies Private does not take responsibility for dividend payments that were incorrectly calculated, distributed and/or filed to tax authorities.