Once you’ve decided to pay a dividend, there’s a bit to manage; calculations, payments, and shareholder reporting.
Sharesies Private helps by doing the heavy lifting for you. It:
Calculates each shareholder’s dividend automatically
Generates clear, professional dividend statements
Email shareholders when their statement is ready
Stores everything securely in their Sharesies Private account
Before you start: Check shareholder details
Accurate shareholder information is key to getting your dividend right.
Make sure the following details are complete:
Name
Physical address
Tax file number (TFN)
Residency status and withholding tax rate (if applicable)
Bank account details
Shareholders can update these via Custom fields or as an administrator, you can edit them here.
Create a new dividend distribution
Go to Dividends
Click New dividend distribution
Enter dividend parameters
Fill in the key details:
Basic setup
Dividend title → e.g. FY2025 H1
Record date → determines eligible shareholders
Payment (distribution) date → when dividends are paid
Share & tax setup
Eligible share classes → select relevant classes
Company tax rate → defaults to 30% (AU)
Fully franked toggle
Locks franking ratio to match tax rate (typically 30%)
To continue
Click Calculations
Calculate the dividend
You can calculate using either:
Cash available for dividend, or
Dividend per share
These update each other automatically.
Key inputs
Cash available → total dividend pool (excl. franking)
Dividend per share
Franking credits → tax credits attached to dividend
If fully franked is on:
Franking credits are auto-calculated
Use “Adjust to %” to match exact tax rate
Click Save & review
Review results
Here you can:
See each shareholder’s breakdown
Expand nominee structures
Spot missing TFNs (⚠️ indicator)
Download:
Individual statements (PDF)
Company statement
Full dataset (CSV)
You can also:
Download individual shareholder statements (PDF)
Export reports (CSV)
View company-level statement
Lock the dividend
When everything looks correct:
Click Lock dividend
This:
Freezes calculations
Prevents changes from shareholder updates affecting results
You can still Unlock if needed.
Publish the dividend
Once ready:
Click Publish
Confirm
by clicking confirm, you are willing for investors to be automatically notified via email that their dividend statement is available to be viewed and downloaded from their own Sharesies Private account.
Cancel
to return to the generated dividend statements.
Publishing will:
Lock the dividend permanently
Notify shareholders via email
Make statements available in their accounts
Update loan balances (if applicable)
Disclaimer
Sharesies Private does not provide advice of any kind.
Sharesies Private's dividend feature reliability cannot be guaranteed. Maintaining accurate and timely shareholding details (including using the dates share transactions occurred - not the date when they were recorded at ASIC or the Companies Office - and ensuring shareholders correctly declare their withholding tax rates) in Sharesies Private is a critical part of the process for accurate calculations.
The generated dividend statement calculations should be checked to ensure the company advisor/administrator is satisfied.
Sharesies Private does not take responsibility for dividend payments that were incorrectly calculated, distributed and/or filed to tax authorities.