Mark All Absent
Use this option when all students in a scheduled session timeblock were absent.
1) From the Agenda page in Daily Data, click Actions beside the scheduled time, then select Mark All Absent.
2) Choose the appropriate Reason for Absence, then click Mark all Absent.
Please note: All students in that session block will appear in the Medicaid Data report with an absent status.
Mark an Individual Student Absent
Use this option when only one student in a session was absent.
1) Open the therapy session, click the student’s name, select the Actions button next to their name, then choose Mark Absent.
2) Select the appropriate Reason for Absence, then click Mark Absent.
Please note: Only that student will appear as absent in the Medicaid Data report. Other students in the same session will continue to display their logged service types.
Data loss warning
When marking students absent, you may see a warning before saving if data or notes were previously added.
This is because marking a student absent will permanently delete existing goal notes, service types, and student notes for that session or full day.
Review the warning carefully, select the reason for absence, check the confirmation box, and the optional box to opt out of future warnings before clicking Save.
This helps prevent accidental data loss before the absence is recorded and sent to the Medicaid Data report.
