End-of-year requirements are the tasks employers must complete to report annual employee earnings and taxes to government authorities. Each country has specific forms, deadlines, and reporting requirements that must be met to remain compliant with tax laws.
Important notes:
No special processes are required in SmoothPay itself to prepare for end-of-year reporting
SmoothPay automatically determines which tax reporting year entries belong to based on the pay date
All tax rules are implemented automatically as required by each country's regulations
SmoothPay uses the pay day as the tax period for any payment, which applies to monthly tax and superannuation reporting as well as annual reporting
All data for all years is kept in the same database for instant access whenever needed, allowing you to reproduce or reprint any report or certificate at any time
The payroll year end in New Zealand is 31 March (regardless of your accounting cycle or business financial year).
Required actions
No mandatory end-of-year requirements are needed in SmoothPay for New Zealand employers.
Optional suggestions
The following tasks are optional but may be useful for your business:
Earnings Certificates
Earnings Certificates show an employee's total income and tax deducted for the year. While there is no legal obligation to provide these to your employees, they can be helpful for employees completing tax returns or applying for credit.
To produce certificates for all staff:
Go to Reports.
Select Tax.
Select Earnings Certificates.
To print an individual certificate for a single employee:
Go to History.
Select Print tool.
Select Earnings Certificate (ensure you have selected the correct tax year).
63-Day Tax Adjustment Report
The 63-Day Tax Adjustment Report calculates the tax impact of annual leave that is accrued in one tax year but taken in the first 63 days of the next tax year. This distinction matters for tax purposes because the leave is taxed in the year it is taken, not the year it was earned. Your accountant may need this report to properly account for accrued annual leave in your financial statements.
To produce this report:
Go to Reports.
Select Staff.
Select 63-day tax adjustment report.
Reconciliation
Tax year reconciliation reports help you verify that the PAYE (Pay As You Earn) tax you have deducted and paid matches your payroll records. PAYE is New Zealand's system for deducting income tax from employee wages.
To produce a reconciliation report for any tax year:
Go to Reports.
Select Tax.
Select PAYE Reconciliation.
These reports are available for any tax year at any time, not just at year-end.
ℹ️ SmoothPay retains all payroll data for every year within the same database. This means you can reproduce or reprint any report or certificate at any time, even for previous years. If you need to access historical information or provide a duplicate certificate to an employee, you can do so without any special processes or data retrieval.