End-of-year requirements are the tasks employers must complete to report annual employee earnings and taxes to government authorities. Each country has specific forms, deadlines, and reporting requirements that must be met to remain compliant with tax laws.
Important notes:
No special processes are required in SmoothPay itself to prepare for end-of-year reporting
SmoothPay automatically determines which tax reporting year entries belong to based on the pay date
All tax rules are implemented automatically as required by each country's regulations
SmoothPay uses the pay day as the tax period for any payment, which applies to monthly tax and superannuation reporting as well as annual reporting
All data for all years is kept in the same database for instant access whenever needed, allowing you to reproduce or reprint any report or certificate at any time
The payroll year end in Cook Islands is 31 December.
Required actions
Employers are required to provide RM101 Tax Deduction Certificates to all staff members and to provide copies to the Revenue Management Division (RMD). You must also file the RMDWageUpload.xlsx file by 15 February.
These year-end requirements are in addition to your usual monthly returns, which include the RM205 PAYE return and the CINSF schedule (Cook Islands National Superannuation Fund contributions).
RM101 Tax Deduction Certificates
The RM101 certificate shows each employee's total income and tax deducted for the year. SmoothPay produces plain-paper certificates that are accepted by the RMD, eliminating the need to manually complete RM101 forms.
To produce certificates for all staff:
Go to Reports.
Select Tax.
Select RM101 Tax Deduction Certificates.
To print an individual certificate for a single employee for any year:
Go to Staff.
Select History.
Select Print tool.
RM106 PAYE Reconciliation Statement
The RM106 form is a summary reconciliation of all PAYE tax withheld throughout the year. SmoothPay produces pre-filled RM106 forms and also generates the RMDWageUpload.xlsx file, which is an Excel spreadsheet summarising all staff payments for the year.
To produce the RM106 form:
Go to Reports.
Select Tax.
Select RM106 PAYE Reconciliation Statement.
The RMDWageUpload.xlsx file appears in the Files section of SmoothPay and becomes available in mid-January. This file must be submitted to the RMD by 15 February.
ℹ️ SmoothPay retains all payroll data for every year within the same database. This means you can reproduce or reprint any report or certificate at any time, even for previous years. If you need to access historical information or provide a duplicate certificate to an employee, you can do so without any special processes or data retrieval.