SmoothPay offers various options for customising payslips and how they're delivered to employees.
Accessing payslip settings
Navigate to Settings.
Select the Payslips tab.
Configure the required settings.
Save changes.
Payslip content settings
Year to date gross taxable earnings and tax
Shows year-to-date figures for gross taxable earnings and tax on the payslip.
Bank account privacy
Censors some of the account details on the payslip for security.
Show award on payslip
If an award has been entered under an employee's contract tab, it will show on the payslip.
Superannuation contributions summary
Outlines the total superannuation contributions on the bottom of the payslip.
Don't show transaction dates
Stops showing transaction dates on the payslip for individual entries.
Summarise time entries
Where multiple transactions of the same pay code exist, it will show them as one total on the payslip. Note: This will not show payslip notes for individual transactions when turned on.
Show multiplied rate for overtime
Determines whether the payslip shows the multiplied rate for overtime when overtime is paid.
Cash rounding denomination
Adjusts the rounding rules for when cash is paid to an employee.
Email delivery settings
Email payslips where possible
Creates a rule whereby any employee who has an email address entered will not produce a printable version of the payslip when requested. Printable versions will only be produced for employees without an email address.
Email payslips format
Choose which format an emailed payslip uses:
HTML - Embedded in the email.
PDF - Attached as a PDF file.
PDF password protection
Can use password-protected PDFs. This is set per employee under:
Go to the Staff screen
Select the Contract tab
Select the Misc tab
Enter Payslip password
Test vs live delivery
TEST delivery to company email address
When payslips are sent, all emails will be sent to whatever email address is entered under the General tab in Settings. Use this for testing before going live.
TEST delivery to SmoothPay helpdesk
When payslips are sent, all emails will be sent to helpdesk@gopayroll.net. Use this for testing with support assistance.
LIVE delivery
When payslips are sent, each email will be sent to each employee using the email address entered in the Staff screen under the Personal tab.
SMS delivery
Send payslips by SMS
Allows payslips to be delivered as an SMS summary rather than (or in addition to) email.
Requirements:
This option must be enabled in Settings.
The employee must have a mobile number entered (with international code) in the SMS field under the Personal tab.
⚠️ Turning this option on does not prevent payslips being emailed. The system will do both depending on what has been established for each employee.
BCC option
Any email address entered in the BCC field will automatically receive copies of all payslips sent.