SmoothPay provides three distinct ways to generate reports, each serving a different purpose depending on what you need to review or export. This guide explains how the Reports menu, Pay reports, and the Print button work, and when each method should be used.
Reports menu
The Reports menu is SmoothPay’s central reporting hub. It contains the full library of reports used for compliance, analysis, and exporting data to external systems.
Use this when you need:
Tax or PAYE reporting
Superannuation schedules
Costing and accounting outputs
Leave and entitlement reports
Year end certificates and reconciliations
Audit reports
Exports such as journals or agency files
This is the primary source for formal reports and data outputs.
Pay reports
Pay reports are available inside the Payrun screen and are used to verify the accuracy of each pay before it is completed.
Use these to check:
Gross, tax, super, and net totals
Leave calculations and balances
Costing allocations
Any anomalies requiring correction
These reports assist with validation during payroll processing and are not used for external submission.
Print button
The Print button appears across several parts of the software and generates context specific reports based on the screen you are viewing.
Examples:
Staff > History: Earnings summaries, leave reports, tax summaries, code history
Codes: Usage history for individual work, leave, allowance, or deduction codes
Agencies and super funds: Contribution or deduction history
Any other screen where a focused, single-item report is useful
Use this when you need targeted, item-specific reports rather than system-wide reporting.
Summary
Reporting method | Purpose | Best for |
Reports menu | Full library of system reports | Compliance, accounting, costing, year-end outputs |
Pay reports | Real-time accuracy checks | Verifying payrun details before completing payroll |
Print button | Context specific focused reports | Employee history, code history, agency records |