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How to Set Up and Manage Your Organization Plan

Set up your Organization Plan, add teachers, create teams, and view student progress.

Austin Meusch avatar
Written by Austin Meusch
Updated this week

Welcome to the Organization Plan on Speakable — built for districts and schools that need scalable, flexible access to AI-powered speaking tools.

This guide walks you through how to set up your organization, invite teachers, group them into teams, and make the most of your license-based plan.


Step 1: Access Your Organization

If your district or school purchased an Organization Plan through our sales team, your account has already been provisioned.

To access it:

  1. Log in to Speakable using the email you provided during setup.

  2. You’ll see your organization listed in the left-hand sidebar.

  3. Click into it to access your dashboard, members list, and team management tools.


Step 2: Invite Teachers

All teachers must be explicitly added to the organization in order to access its features.

Here’s how:

  1. Click on the Members tab in the sidebar.

  2. Select Invite Members.

  3. Enter the school or district email addresses of the teachers you'd like to add.

  4. Click Send Invitations.

Invited users will receive an email and must accept the invitation to join. Once accepted, they’re fully added to your organization and automatically have access to all Organization Plan features.


Step 3: Organize Your Teams

To streamline collaboration and content sharing, you can group teachers into Teams.

These can represent departments, grade levels, or school sites — whatever makes the most sense for your structure.

To create and manage Teams:

  1. Navigate to the Teams tab.

  2. Click Create Team and give it a name (e.g., “Spanish Teachers – Middle School”).

  3. Add members to the team from your organization roster.

Each team gets access to a shared workspace for activities, resources, and data.


Step 4: Share Content in Team Workspaces

Every team workspace supports shared folders. Within those folders, team members and organization admins can add:

  • Speaking activities

  • Rubrics

  • Documents

  • Links

  • Instructional videos

This makes it easy to collaborate across classrooms, stay aligned with curriculum goals, and reduce duplication of work.


Step 5: View Students and Track Progress

The Students tab shows a list of every student across your organization, along with their school, classroom count, and total responses.

To view a student's portfolio:

  1. Navigate to the Students tab in the sidebar.

  2. Click on a student's name to open their Student Portfolio.

From there, you’ll see:

  • Proficiency estimates of written and spoken responses charted over time

  • A table of all responses and their proficiency estimates

This makes it easy to understand student performance across multiple classrooms and across the district.


Have questions?

Email us at hello@speakable.io. Our team is always happy to walk through setup, answer technical questions, or help with onboarding at any scale.

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