Group Sets-
Group sets allow you to put teams in a season into group subsets. For instance this could be used to create conference groups or district groups etc. Classes are another specific group set that is discussed in the second section.
To create a new Group Set:
1. Navigate to the activities area and click on the green arrow by the activity that you want to manage group sets under.
2. Click on the "Group Sets" option on the left side:
3. Click "Manage Group Sets" and select "Add Group Set" from the top right corner of the screen.
4. Select the category of group set from the "Type" drop down and give the set a name and save. (Managing class group sets will be described later).
5. To add a group to the set click on "Add Group" in the upper right hand corner of the screen. On the next screen add a name and choose if the group should show up on the public side of Bound. Add more groups as needed to the group set with the same process.
6. To add teams to the group, click on the groups icon, then use the green plus buttons to add teams to the group, and the red minus button to remove them from the group.
Creating Class Groups
One of the most important Group Sets for many states is classes. Classes allow you to divide up your schools based on school size (Often referred to as BEDS counts).
***For many activities that have used Bound in previous seasons, classes will be set up and rolled over from year to year. They can be adjusted and edited***
Click on "Manage Group Sets" from the upper right hand corner, and select "Add Class Group Set" (If a Class Group Set already exits, this option will not show. If edits need to be made to the current class group set, that can be done by clicking by the pencil edit icon by the group set.)
The next screen will allow you to add or subtract the number of class groups using the green plus and red minus buttons. Give the desired amount of groups names, and determine how many schools should be in each category. Group #1 would have the largest schools in it. If you only have one group, just leave the group size at "Remaining Teams".
You can manually add teams to a class group set the same way as other groups sets described above. If you are sorting class groups based on BEDS/Size, move to the preseason tool described below. You will still need to click the "Set Season Live" button on the Preseason page in order to have the classes show up on the public page.
The Preseason Tool
The preseason tool was created to help sort schools based on school size, and can also help with COOP situations and add the student counts where multiple schools combine together. The preseason tool will automatically run after a class group set is created for an activity. You can refresh this page and have the tool run again by clicking "Refresh Classification" in the top right of the screen.
Key points to making sure the preseason tool works.
You need to make sure schools have filled out the Sport Entry form for the year and indicated they are participating in the season (or not participating.)
If a school is the host school of a COOP (the events take place at their location), they should make sure they mark that they are participating. Every other school that is part of the COOP should indicate that they are NOT participating.
If schools are in a COOP, they need to fill out the proper COOP form and have it approved for the correct information to appear properly on the Preseason tool.
You can always manually adjust the classes after the preseason tool has run by going to the "Group Sets" area and into the classes and manually removing and adding teams via the method described in the Group Sets sections.
For the classes to show up on public pages and areas of the app, you need to click on the "Set Season Live" button in the preseason area.
