Teach 'n Go provides robust permissions for tailoring access for teachers and non-teaching staff. You can customise permissions for all teachers, staff, and individuals, ensuring control over various platform areas.
You can adjust global permissions for each user type, which becomes the default for that user type. Later, you can visit an individual teacher or staff member's profile and adjust the permissions for that user.
Adjusting global permissions for teachers and staff
1. Click on the profile icon in the top-right corner to show the profile menu.
2. Select the "User permissions" option.
3. Navigate to the "Teacher" or "Staff" tabs, and you will be presented with various permissions you can adjust, such as classes, lessons, students, payments and more.
4. Review and assign the required permissions.
5. Click the "Save" button at the bottom of the permissions list to save changes.
Changing individual permissions for a teacher or staff member
Go to the teacher or staff member's profile.
Click on the "Permissions" tab.
Review and adjust permissions as needed.
Click the "Save" button at the bottom of the permissions list to apply changes. This will overwrite the global permissions for this user.
What the lesson-editing permission tiers actually grant
The lesson permission tiers build on each other — each higher tier includes everything the tier below it grants:
View lessons — read-only. No attendance, notes, or date/time changes.
Edit lesson details — adds editing attendance and notes on the lesson, but not changing its date or time.
Edit date/time and postpone — adds changing a lesson's date and time and postponing it, on top of the attendance and notes editing from the tier below. There is no way to allow date/time changes without also allowing attendance and notes editing.
So if you want a role that can mark attendance and add notes but must never move lessons around, use Edit lesson details. Reserve Edit date/time and postpone for roles that genuinely need to reschedule.
Permission changes take effect on the user's next page load, but if something doesn't seem to apply, ask them to log out and back in.
Prospect visibility for restricted roles
A teacher or staff member whose general access is set to "View assigned information" only sees prospects tied to their own assigned classes, not the school's full prospect list. Give a user the full "View all information" access level if they need to see every prospect regardless of class assignment.
With this flexibility, you can fine-tune access rights, granting or restricting entry to sections such as student profiles, class creation, financial information, and email communication.
Customising permissions ensures that each user has the appropriate level of access, promoting effective and secure use of Teach 'n Go.