Custom student fields allow you to store extra information about your students beyond the standard profile fields. This feature helps you tailor student records to your school's specific needs.
Admins can create as many custom fields as required, and once created, they automatically appear on all student profiles — and on prospect profiles too, with no separate setup needed. A prospect keeps its custom field values when converted to a student.
Add a new custom student field
Go to School settings.
Click Custom student fields in the left-hand menu.
Click Add custom field in the far right of the screen.
Enter a field name.
Choose the field type:
Textbox (for free text)
Dropdown (single or multiple choice)
Checkbox (true/false)
Date box (for date selection)
Click Save.
Where custom fields appear
Once created:
The custom field will appear on the Add student and Edit student profile pages.
It will also appear on prospect profiles, since prospects and students share the same custom fields.
It will be displayed above the Other details section.
Admins can update the value just like any other student field.
Delete a custom field
If a field is no longer needed:
Go to School settings > Custom student fields.
Locate the field.
Click Delete.
⚠️ Deleting a custom field will permanently remove all data stored in that field for every student and prospect.
Set visibility for custom fields
When creating a custom field, you can control who can see it:
Admins only
Visible to Students and related contacts in the portal
Choose the appropriate visibility setting based on the type of information being stored. A field set to Admins only is invisible to non-admin staff too — if a staff member says they can't see a field you can, check this setting first.
How custom fields can be used
Once created, custom fields can be used for:
Importing student data
Displaying information in student tables
Including fields in templates and reports
Custom student fields give your school the flexibility to capture exactly the information you need, making student management more efficient and customised to your workflow.