How to Bulk Upload Children on TeachKloud
TeachKloud allows you to quickly add multiple children at once using our Bulk Upload feature. To ensure a smooth upload process, please follow the guidelines below. A summarised version of the below instructions are repeated here in the bulk upload section of TeachKloud.
Before You Begin
Please make sure your Excel file meets the required format before uploading to avoid errors.
✅ Required Columns
Your Excel file must include the following four mandatory columns. These column headers must match exactly:
Column Name | Description |
Name | Full name of the child |
DOB | Date of birth in the format dd-mm-yyyy |
Gender | Must be either Male or Female |
Room | Must match an existing room name on your TeachKloud account |
Tip: If a room name does not match the room in TeachKloud, the upload will fail. Please double-check spelling before upload.
📂 File Format Requirements
To ensure compatibility:
The file must be in Excel format:
.xlsxor.xls.csv files are not supported
🔎 Additional Notes & Best Practice
Column headers must match the sample Excel template provided.
Ensure that the room already exists in TeachKloud before uploading.
Double-check that all mandatory fields are complete to avoid processing errors.
If a parent’s email address is included in the file, TeachKloud will automatically send the parent an email invite to access the app.
📥 How to Upload Your File
Download the sample Excel template (recommended) in the Bulk Upload Section.
Fill in the required information for each child.
Save your completed file.
Go to Bulk Upload Children in your TeachKloud account.
Click Choose File and select your Excel file.
Click Upload & Process.
📎 Download Template
It is strongly recommended to download and use the sample template to avoid formatting errors.
If you need support or encounter an error during upload, please contact our support team or use the chat feature within your TeachKloud account.