PLEASE READ ME FIRST
There are 5 billing options on TeachKloud.
We recommend watching the videos in order before choosing the best option(s) for you.
After watching, read the FAQ's below and feel free to contact us with any questions.
PLEASE START HERE
Option 1: Billing Cycles, Types & Hourly Rates
Understand how billing cycles, types and hourly rates work (recommended).
Option 2: Billing Parents Session Rates
Charge based on sessions in the attendance schedule. If you haven't already, please watch video above first, as important information like billing cycles are explained there.
Option 3: Subscription Packages
Subscription Packages allow you to create a fixed monthly fee for a child’s care, while still giving you the flexibility to invoice parents on a recurring weekly, bi-weekly, or monthly basis.
Option 4: Daily Rates
Daily rates can be linked to subsidies and monetary discounts, they cannot be linked to funded hours. Daily rates are linked to the attendance schedule.
Option 5: Manual Invoicing or Term Time / Instalment Invoices
Manual invoices enable you to send invoices as a once-off payment or for invoices that require payment by instalments. Click here to learn more.
FAQ's
How do billing cycles work?
How do I mark multiple invoices as paid?
How do I pause multiple invoices at once? Please read the help text at the top of the linked page here
How can I create an attendance schedule?
How do I add or update a child's credit balance? Click here.
How do I see a preview of a child's invoice before it sends?
How can I insert custom information to invoice footers > Billing Parents?
Where are invoices stored on the TeachKloud for Parents App?
How do subsidies and monetary discounts work?
Where are all pending invoices stored on the management interface?
Are parents notified when invoices are overdue? Yes, parents are auto-notified once per day for overdue invoices, until the invoice is marked as paid.