1. Before you begin
Note: This is an optional feature. You do not need to complete this to use the Itinerary Wizard or the Itinerary Builder.
All interviewers, including faculty and residents, must be added as users on the administrative tabs before you can assign their availability. See Managing Program User Accounts.
If you are an interviewer setting your own availability, see Setting & Removing Availability for Interviewers instead.
Note: For a faculty member to appear in the availability list, they must have a Thalamus account with the role Interviewer assigned. See Creating/Editing/Removing Additional Program User Accounts.
2. Access faculty availability
On the main navigation bar, select Interviews, then select Faculty Availability
The Faculty Availability page will appear, listing all program interviewers on the left-hand side
3. Select a faculty member
Select the desired faculty member by clicking their name
White shading will indicate the times available for that day
4. Add availability for a date
Note: Only future interview events will appear as options.
Click the + button on the date you want to add availability for
Choose from the following options:
Select Preferred or Unavailable
Select whole day or a specific time
Choose multiple days at once
Click Save to confirm the selection. Click Cancel, or click outside the box, to discard changes
Note: You can set Preferred and Unavailable times for the same day or multiple days at once. Set the preferred time first, then select the Unavailable tab to set the unavailable time.
5. Set multiple availability windows in a day
Click the + next to an existing time entry to add another availability window for that same day
6. Remove availability
Hover over the time entry you want to delete
Click the trash can icon to remove it
7. View faculty availability in the Itinerary Builder
Once availability is entered, it will appear in the applicant itinerary builder under the available faculty list. See Building Applicant Itineraries and Event Sessions.
For additional questions or support, please contact our team by emailing customercare@thalamusgme.com.