1. Closed event status
Event Status controls whether applicants can view open spots within an interview date. Once an event is closed, it will appear full to all applicants, including those already signed up, even if those applicants later cancel.
Note: Applicants can still cancel their interview event, as long as the event does not have a cancellation lock enabled. Closing an event allows programs to overbook initially and let applicants cancel without prompting or allowing other applicants to auto-schedule into the open spot.
Program users can close events in two places:
Program Page, under Calendar Settings
Calendar Page, under Event Details
Note: In a closed status, programs still retain the ability to manually schedule, cancel, and force-assign applicants to an interview event.
2. Private and hidden events
Private Events, also called Hidden Events, are calendar events that are hidden from applicants. A private event will only appear on an applicant's schedule if you manually schedule that applicant to it.
3. Choosing between closed and private events
Use Closed Events when:
You don't want applicants signing up for an event after it fills, even if applicants cancel
You want to build out additional interview options as a backup
You are creating events that need to be released at certain times
Use Private Events when:
Testing Thalamus video
Training interviewers on the platform
Hosting rank meetings
Hosting other internal meetings on the platform
For additional questions or support, please contact our team by emailing customercare@thalamusgme.com.