1. Manually Schedule Applicants
Programs can manually schedule applicants to interview events, including follow-up interviews.
Navigate to the Applicants tab
Locate the applicant you want to schedule using the search bar, filters, or column sorting
Select the three-dot menu next to the applicant's name
Select Manually Schedule from the menu. This will bring up the Assign Applicant to Event modal, which allows you to:
Assign an applicant to an open or private interview day
Assign an applicant to a closed or full interview day using Force Assign (Override Rules)
Add an applicant to the waitlist for a specific date
Schedule applicants in the past
Select the date to schedule the applicant by selecting the white circle to the right of that date
Select Sign Up to finalize scheduling. To cancel this process at any time, select Cancel or select anywhere outside the box
Once scheduling is confirmed, the applicant's interview status will change to Scheduled, and the applicant will receive an interview confirmation email.
Scheduling a Third or Fourth Interview
After an applicant has been invited to a second interview, schedule them for a third or fourth interview in the Follow-Up Interviews tab.
Navigate to the Follow-Up Interviews tab
Select the radio button for the interview round you want to schedule
Follow steps 1–6 above to complete scheduling
2. Cancel Applicants From Interviews
Programs can cancel applicants from any interview or follow-up interview event.
Note: Applicants can be canceled from one interview but will still attend any other interviews scheduled in the sequence.
Navigate to the Applicants tab
Select the tab for the interview type you're canceling: Interviews or Follow-Up Interviews
If canceling a second, third, or fourth interview, select the radio button for that interview round
Locate the applicant you want to cancel using the search bar, filters, or column sorting
Select the three-dot menu next to the applicant's name
Select Cancel Interview/Waitlist from the menu. This will bring up the Cancel Interview modal
Select the box next to the scheduled interview date, then select Select. This will bring up the cancellation confirmation modal, which provides two options for how the newly open spot should be handled
Select Confirm to finalize the cancellation. To cancel this process at any time, select Cancel or select anywhere outside the box
Once confirmed, the applicant's interview status will change to Canceled.
3. Mark Applicants as Missed
Use this option when an applicant was scheduled for an interview but did not attend.
Navigate to the Applicants tab
Locate the applicant who missed their scheduled interview using the search bar, filters, or column sorting
Select the box next to their avatar
Select the three-dot menu next to the applicant's name
Select Missed Interview from the menu. This will bring up the Applicant missed Interview modal. The modal allows you to:
Allow the applicant to reschedule by signing up for another available event on the calendar
Not allow the applicant to reschedule
Select Confirm to finalize your selection. To cancel this process at any time, select Cancel or select anywhere outside the box
Once confirmed, the applicant's interview status will change to Missed – can reschedule.
Note: If you mark an applicant as Missed by mistake, you can remove the status. Select the three-dot menu next to the applicant's name, then select Remove Missed.
For additional questions or support, please contact our team by emailing customercare@thalamusgme.com.